Motiva

Administrative Assistant

Motiva

full-time

Posted on:

Location Type: Hybrid

Location: São Paulo • Brazil

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About the role

  • Monitor and record payment flows to suppliers and subcontractors, as well as track contractual deadlines, insurance and guarantees, ensuring updates and alerts for relevant expirations;
  • Log and track contractual notifications and formal communications, and manage organization of documents, schedules, meeting minutes and reports;
  • Schedule meetings, prepare agendas, draft minutes and perform follow-ups;
  • Support demand tracking, project status and deadlines with the involved areas;
  • Assist governance activities, such as consolidating information for committees and executive forums;
  • Organize, update and maintain files in cloud storage environments (SharePoint or similar);
  • Consolidate information for management reports and create control and monitoring indicators;
  • Support updating control spreadsheets and databases;
  • Interface with corporate areas to provide operational support (finance, contracts, procurement, HR, etc.), when applicable.

Requirements

  • University degree in progress in Administration, Engineering, Economics or related fields
  • Intermediate knowledge of Microsoft Office suite, with emphasis on Excel and PowerPoint
  • Experience with cloud document storage and management tools (SharePoint or similar)
  • Previous experience in administrative routines involving: tracking processes, measurements and/or payments to suppliers
  • Collaborative, proactive profile with strong ability to work with multiple demands
  • Basic knowledge of contract management
  • Familiarity with PMO routines or project control
  • Basic understanding of cost control
  • Experience creating simple reports and monitoring indicators
Benefits
  • Medical and hospital assistance (healthcare plan)
  • Dental assistance
  • Life insurance
  • Meal or food allowance
  • Transportation allowance or on-site parking
  • Private pension plan
  • Extended parental leave: 180 days maternity and 20 days paternity
  • Childcare assistance
  • Wellhub (Gympass)
  • Birthday day off
  • PLR (Profit-sharing or results-based bonus)
  • Flexible working hours policy, and more!
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
contract managementcost controlreport creationmonitoring indicatorsadministrative routinesprocess trackingpayments trackingproject controlExcelPowerPoint
Soft Skills
collaborativeproactiveability to work with multiple demands