Business Operations Executive

MOTHER ROOT ✸

Business Operations Executive supporting the Business Ops team at Mother Root. Focusing on systems, training, tooling, and AI-enabled workflows.

Posted 5/16/2026full-timeLondon • 🇬🇧 United KingdomJuniorMid-Level💰 £28,860 - £32,000 per yearWebsite

About the role

Key responsibilities & impact

You’ll own: The Ways of Working Log - keep it tidy and up to date, run regular reviews, ensure actions are delegated to the right owners and followed through.
Notion support for the team - be the first port of call for questions, keep team training current as things evolve, support colleagues with building pages and databases, and help keep our workspace healthy.
Tech stack - auditing our tech stack database, keeping it accurate, and helping ensure access is correct across the business.
You'll support the Business Ops Lead with: Improving our Notion workspace - database hygiene, structure, permissions, templates, and "single source of truth" standards.
Knowledge management - keeping the SOP library current with lightweight governance (review cadence, archiving old docs).
Meeting practices - supporting the team to run better meetings: improving recurring meeting structures, building templates and tools for agendas and embedding good habits so teams can run them well themselves (rather than us running them on their behalf).
Notion onboarding & training delivery - bite-size sessions, refreshers, and docs for new starters and the wider team.
Maintaining our core business operating system - workflows, SOPs, dashboards, meeting rhythms and decision logs so nothing slips.
Driving AI adoption day-to-day - helping identify high-value use cases, test prompts/playbooks, and support teams to embed AI responsibly.
Designing and delivering lightweight automations - to remove admin and reduce manual updates (using tools like Make, Zapier or n8n where appropriate).
Operational execution - turning ideas into clear tasks, projects, follow-ups and comms so momentum stays high.
Improving data quality and reporting across our key operational databases so we can trust what we're looking at.

Requirements

What you’ll need

Some hands-on Notion experience - you've used it in a previous role and aren't starting from scratch.
AI-aware and curious - you've used tools like Claude, ChatGPT or Notion AI in some capacity and you're keen to do more.
A systems brain - you naturally try to bring order to messy information and enjoy figuring out how things connect.
Proactive and resourceful - you move quickly, follow through, and don't wait to be told what to do twice.
A clear communicator - you write well, can translate "ops-speak" into simple guidance, and keep stakeholders in the loop.
Detail-orientated - you notice the broken link, the messy data, the gap in the doc, and you fix it.
Curious and resilient - when something breaks or you don't know, you enjoy figuring it out.

Benefits

Comp & perks

Share Options Programme
Annual Leave: 25 days per year
Summer Hours: Early finish Fridays (June–August)
Work From Anywhere: Up to 2 weeks per year
Pension: 5% matched contribution
Cycle Scheme: Bike or Lime/Forest Pass
Personal Development: £300 annual allowance for approved training
Wellbeing Support: Access to Spill app & Heka allowance (£40/month) + birthday/work anniversary boosts
Annual Team Trip: Gastronomical & wellbeing-focused team away trip
Parental Leave: Competitive maternity/paternity package
Lots of free Mother Root

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Notiondata quality improvementdatabase managementautomation designAI adoptionSOP managementmeeting facilitationworkflow optimizationreportingknowledge management

Soft Skills

proactiveresourcefulclear communicationdetail-orientedcuriousresilientorganizationalproblem-solvingcollaborativeadaptability