Mechanical Procurement Coordinator

Moss & Associates (Construction)

Mechanical Procurement Coordinator at Moss implementing procurement strategy for project materials. Ensuring timely availability and cost efficiency of materials in construction projects.

Posted 5/22/2026full-timeRemote • Florida • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Manage internal departments to ensure key contractual milestones are achieved and procurement schedules are met.
Manage internal departments to ensure key design deliverable dates are achieved to support procurement deadlines.
Report inbound truck schedules to project teams
Train project teams on packing slip review and data entry requirements
Communicate material storage requirements to project teams
Coordinate with superintendents on project status and delivery needs
Support project teams in managing commissioning activities
Track steel procurement to ensure timely completion in support of fabrication schedules
Track material fabrication to ensure correct quantities are produced to meet delivery schedules
Track fabrication progress to support vessel departure and arrival timelines
Manage third-party inspections and track quality control issues
Track vessel departure dates to ensure alignment with delivery schedules
Track and report vessel status during ocean transit
Monitor and report port congestion
Monitor and report vessel discharge and transloading status
Oversee delivery schedules, including inbound trucks by quantity and material type
Issue weekly reports including fabrication status, vessel status, truck quantities delivered and quantities shipped.
Capture and distribute meeting minutes to ensure accountability
Coordinate with suppliers to ensure proper paperwork is provided with outbound trucks
Build material tracking matrices for onsite receiving
Track and maintain change order logs
Establish and lead weekly supply chain coordination meetings with suppliers
Manage suppliers to ensure timely release of bills of material to begin fabrication in accordance with the procurement schedule
Participate in design coordination meetings
Coordinate with suppliers to ensure materials are packaged using industry best practices
Coordinate with suppliers to ensure proper quantities and material types are loaded onto vessels
Coordinate with suppliers to draft outbound delivery plans for breakbulk vessels
Coordinate with suppliers to ensure material deliveries align with construction sequencing
Coordinate with suppliers to ensure adequate trucks are booked to meet delivery schedules
Manage and facilitate contract related items
Perform other related duties as assigned
Travel is required

Requirements

What you’ll need

College Degree or Supply Chain Certifications
Minimum 1-2 years industry experience in Supply Chain
Experience in solar industry preferred
Fluent in MS Office products
Proficiency with Procore, Smartsheets, and similar platforms
Excellent written and verbal communications skills, including ability to write clear and detailed technical reports, presentations, and emails
Must be comfortable with the technical aspects of the job as well as business and client interactions and negotiations
Familiar with construction and supply contracts as well as understanding of budgets and financial models
Able to establish and maintain good relations with clients and suppliers.

Benefits

Comp & perks

Health insurance
401(k) matching
Flexible work hours
Paid time off
Professional development opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

supply chain managementprocurementfabrication trackingquality controldata entrymaterial trackingchange order managementcontract managementtechnical report writingbudget understanding

Soft Skills

communicationteam coordinationrelationship managementnegotiationtrainingaccountabilityorganizational skillsproblem-solvingattention to detailleadership

Certifications

Supply Chain CertificationsCollege Degree