Recruiting Coordinator

Mosaic

Recruiting Coordinator facilitating candidate interviews and preboarding tasks at Mosaic Health. Supporting recruiting lifecycle and collaborating with HR teams for seamless onboarding.

Posted 6/17/2026full-timeRemote • Florida • 🇺🇸 United StatesJunior💰 $22 - $33 per hourWebsite

About the role

Key responsibilities & impact

Schedule candidate interviews and maintain the interview tracker with up-to-date status information
Participate in weekly recruiting calls
Monitor and manage the recruiting team inbox, responding to inquiries from candidates and internal stakeholders in a timely manner
Monitor the Mosaic Health LinkedIn inbox and respond to incoming messages daily
Conduct final review and audit of candidate profiles and offer details prior to hire
Initiate background check orders and send candidate Welcome Emails
Add new hires to the Onboarding Tracker and advance the Workday step to Ready for Hire
Ensure new hires complete all preboarding requirements by established deadlines, including background check, drug screen, employee health requirements, and credentialing requirements
Monitor background check and drug screen processes in First Advantage; proactively follow up with candidates to ensure timely submission of required documents
Follow up with candidates to resolve discrepancies in employment and education history
Manage negative dilute or positive drug screen results per established protocols, including reordering as required
Respond to candidate questions regarding background check status and process
Notify candidates promptly upon clearance of background check and drug screen
Execute pre-adverse action process when applicable
Adjudicate discrepancies within First Advantage
Support First Advantage integration with Workday, including user testing, process discussions, and matrix updates
Collaborate closely with Employee Health, Credentialing, HR Operations, and IT to ensure readiness for new hire start dates
Monitor the new hire group Slack channel; answer questions, troubleshoot issues, and escalate when necessary
Serve as a responsive point of contact for new hire inquiries throughout the preboarding period
Coordinate logistics for career fairs, recruiting events, and professional conferences, including registration, travel arrangements, and materials preparation
Maintain an event calendar and ensure recruiting team members are prepared in advance of each event
Order, track, and organize recruiting materials, branded swag, and promotional items for events
Collect and enter candidate leads and resumes gathered at events into the applicant tracking system in a timely manner
Contribute to recruiting and HR projects as assigned
Identify opportunities for process improvement and share recommendations with the team

Requirements

What you’ll need

1–2+ years of experience in a recruiting coordination, HR support, or administrative role
Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
Excellent written and verbal communication skills
High attention to detail and commitment to accuracy
Proficiency with Microsoft Office Suite and comfort learning new systems
Experience with Workday or similar HRIS/ATS platforms (Preferred)
Familiarity with background check platforms such as First Advantage (Preferred)
Experience in a healthcare or high-volume recruiting environment (Preferred)
Comfort working in Slack and other collaborative tools (Preferred)

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Mosaic Website LinkedIn All Job Openings 1001 - 5000 employees Founded 1913 ⚕️ Healthcare Insurance 💳 Fintech 👥 B2C Healthcare Insurance
Fintech
B2C Mosaic is a national care delivery platform focused on expanding access to comprehensive primary care for consumers with coverage across Commercial, Individual Exchange, Medicare, and Medicaid health plans. Recruiting Coordinator Job not on LinkedIn 🔥 2 minutes ago 🐊 Florida – Remote 💵 $22 - $33 / hour ⏰ Full Time 🟢 Junior 🎯 Recruiter 🦅 H1B Visa Sponsor Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Schedule candidate interviews and maintain the interview tracker with up-to-date status information
Participate in weekly recruiting calls
Monitor and manage the recruiting team inbox, responding to inquiries from candidates and internal stakeholders in a timely manner
Monitor the Mosaic Health LinkedIn inbox and respond to incoming messages daily
Conduct final review and audit of candidate profiles and offer details prior to hire
Initiate background check orders and send candidate Welcome Emails
Add new hires to the Onboarding Tracker and advance the Workday step to Ready for Hire
Ensure new hires complete all preboarding requirements by established deadlines, including background check, drug screen, employee health requirements, and credentialing requirements
Monitor background check and drug screen processes in First Advantage; proactively follow up with candidates to ensure timely submission of required documents
Follow up with candidates to resolve discrepancies in employment and education history
Manage negative dilute or positive drug screen results per established protocols, including reordering as required
Respond to candidate questions regarding background check status and process
Notify candidates promptly upon clearance of background check and drug screen
Execute pre-adverse action process when applicable
Adjudicate discrepancies within First Advantage
Support First Advantage integration with Workday, including user testing, process discussions, and matrix updates
Collaborate closely with Employee Health, Credentialing, HR Operations, and IT to ensure readiness for new hire start dates
Monitor the new hire group Slack channel; answer questions, troubleshoot issues, and escalate when necessary
Serve as a responsive point of contact for new hire inquiries throughout the preboarding period
Coordinate logistics for career fairs, recruiting events, and professional conferences, including registration, travel arrangements, and materials preparation
Maintain an event calendar and ensure recruiting team members are prepared in advance of each event
Order, track, and organize recruiting materials, branded swag, and promotional items for events
Collect and enter candidate leads and resumes gathered at events into the applicant tracking system in a timely manner
Contribute to recruiting and HR projects as assigned
Identify opportunities for process improvement and share recommendations with the team 🎯 Requirements
1–2+ years of experience in a recruiting coordination, HR support, or administrative role
Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
Excellent written and verbal communication skills
High attention to detail and commitment to accuracy
Proficiency with Microsoft Office Suite and comfort learning new systems
Experience with Workday or similar HRIS/ATS platforms (Preferred)
Familiarity with background check platforms such as First Advantage (Preferred)
Experience in a healthcare or high-volume recruiting environment (Preferred)
Comfort working in Slack and other collaborative tools (Preferred) Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Recruiting Coordinator 🔥 13 hours ago Waylin Partners 11 - 50 💸 Finance 💳 Fintech 🤝 B2B Website LinkedIn All Job Openings Recruiting Coordinator supporting hiring processes across the firm at a private equity advisory company. Ensuring a great candidate experience and efficient interview coordination. 🇺🇸 United States – Remote ⏰ Full Time 🟢 Junior 🟡 Mid-level 🎯 Recruiter Recruiter – LTE – Light Industrial/Production, High Volume 🕒 Yesterday Cielo Talent 1001 - 5000 🤝 B2B 👥 HR Tech Website LinkedIn All Job Openings Recruiter at Cielo managing high volume recruitment in a remote setting. Leading consultative efforts and communication throughout the talent acquisition cycle. 🇺🇸 United States – Remote ⏰ Full Time 🟢 Junior 🟡 Mid-level 🎯 Recruiter 🚫👨‍🎓 No degree required Recruiting Coordinator 🕒 Yesterday Tech-Pro 11 - 50 Website LinkedIn All Job Openings Remote Recruiting Coordinator at Walbunn Tech Pro LLC supporting recruiting and talent acquisition activities. Coordinating interviews and managing applicant communications in a fully remote role. 🇺🇸 United States – Remote 💵 $26 - $36 / hour ⏰ Full Time 🟢 Junior 🎯 Recruiter 🚫👨‍🎓 No degree required Bilingual Talent Acquisition Partner 🕒 3 days ago MasterCorp, Inc. 5001 - 10000 🤝 B2B 👥 HR Tech 🎯 Recruiter Website LinkedIn All Job Openings Talent Acquisition Partner responsible for recruiting within MasterCorp's hospitality operations. Engaging with candidates and managing recruitment processes across multiple markets in Arizona. 🇺🇸 United States – Remote ⏰ Full Time 🟢 Junior 🟡 Mid-level 🎯 Recruiter 🗣️🇪🇸 Spanish Required Recruiter 🕒 4 days ago Cielo Talent 1001 - 5000 🤝 B2B 👥 HR Tech Website LinkedIn All Job Openings Recruiter handling the recruitment cycle for Cielo, a leading Talent Acquisition Partner. Delivering exceptional talent through proactive communication and expert consulting in hiring. 🇺🇸 United States – Remote ⏰ Full Time 🟢 Junior 🟡 Mid-level 🎯 Recruiter 🚫👨‍🎓 No degree required View More Recruiter Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

recruiting coordinationHR supportadministrative skillsbackground check processespreboarding requirementscandidate profile auditingprocess improvementdata entryevent coordinationuser testing

Soft Skills

organizational skillscommunication skillsattention to detailability to manage multiple prioritiesresponsivenessproblem-solvingcollaborationtime managementcustomer serviceadaptability