Executive Assistant
Morgan Stanley
full-time
Posted on:
Location Type: Office
Location: Purchase • New York • 🇺🇸 United States
Visit company websiteSalary
💰 $60,000 - $105,000 per year
Job Level
Mid-LevelSenior
About the role
- Provide administrative support to senior members of the division
- Act as first point of contact for inbound and outbound phone calls for managers
- Maintain managers calendars via Outlook
- Plan and organize internal events including event registrations, conference room reservations, multimedia support, and catering requests
- Arrange all aspects of domestic and international travel
- Prepare and submit expense reports on a timely basis
- Create, edit and format documents using Microsoft Office Suite and Adobe Pro
- Collaborate and gather documents for upload onto internal and regulatory systems or for printing and binding
- Manage team's shared sites such as Microsoft Teams and SharePoint
- Support your dedicated team by assisting with the onboarding/offboarding of contingent workers and employees
- Process invoices and create funding requests using internal platforms
- Assist on adhoc projects and provide backup coverage for other administrative assistants
Requirements
- Experience supporting multiple senior professionals including heavy calendars management and phone coverage
- Must be flexible covering different managers' as group grows or changes
- Experience working in the financial services industry (5-10 years)
- College Degree Preferred (or 5+ years of relative corporate experience preferred)
- Excellent communication, writing, judgment, and problem-solving skills
- Strong attention to detail as well as solid organization/time management skills
- Proficient in the Microsoft Office suite especially PowerPoint, Excel and Outlook for email, calendar and contacts
- Knowledge of O365 and Microsoft Teams a plus
- Ability to be proactive and keep current with office procedures and technical training as well as all policy guidelines and compliance requirements
- Experience and knowledge of CSTO, Concur, SharePoint, Fieldglass and Ariba a plus
- Solid typing skills (60+ wpm)
Benefits
- first-class service and high standard of excellence
- opportunities to work alongside the best and brightest
- supportive environment
- comprehensive employee benefits and perks
- opportunity to move about the business for those who show passion and grit
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementexpense reportingdocument creationdocument editinginvoice processingfunding requeststyping skills
Soft skills
communication skillswriting skillsjudgmentproblem-solving skillsattention to detailorganization skillstime managementflexibilityproactivity