Montrose Environmental Group

Tradeshow & Marketing Specialist

Montrose Environmental Group

full-time

Posted on:

Location Type: Hybrid

Location: Little Rock • California, Colorado, North Carolina, Texas • 🇺🇸 United States

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Salary

💰 $70,000 - $80,000 per year

Job Level

SeniorLead

About the role

  • Leading end-to-end project management for assigned conferences and client events, including:
  • Establishing project plans and timelines in project management platform(s), securing booth, sponsorship, and complimentary attendee registrations, ordering exhibitor services, arranging for the shipment of event displays and booth materials, overseeing or delegating on-site and off-site logistics, abstract tracking, event campaign support in Salesforce, coordinating pre- and post-event communications with key marketing and communications team members, leading pre- and post-event planning calls, ensuring post-event follow-up activities are completed in partnership with sales and marketing, and other related support tasks.
  • Serving as the primary events partner for assigned business lines, building strong relationships with segment and sector leaders, sales teams, and subject matter experts.
  • Ensuring events support business priorities, growth markets, and thought leadership goals.
  • Leading Tier 1 client events, including receptions, dinners, and small-format proprietary events, from concept through execution, including venue sourcing, menu selection, AV coordination, run of show development, and onsite management.
  • Supporting project management for high-level internal events, including Annual Leadership Meetings, Global Sales Meetings, and executive offsites, including:
  • Partnering with the Event Manager and senior leadership to define timelines, deliverables, responsibilities, and workflows for internal events, managing vendor and venue relationships within established budget guidelines, assisting with agendas, presentation coordination, staging needs, signage, and internal communications in partnership with key marketing and communication team members, providing onsite support to ensure a polished, professional experience for attendees, and work with fellow team members to delegate or oversee tactical tasks, ensuring quality and completeness.
  • Collaborating with key stakeholders to facilitate the development of event collateral (booth graphics, signage, flysheets, etc.), ensuring alignment to brand standards and tone of voice.
  • Managing approved event budgets, identifying cost-saving opportunities and improvements without compromising event quality, and sourcing, negotiating, and monitoring vendor performance to ensure event goals, deadlines and budgets are met.
  • Supporting Salesforce campaign tracking and reporting, providing accurate and timely event expenses necessary for qualitative insights, ROI, and post-event summaries.
  • Helping to onboard and train new team members on tools, workflows, and event best practices.
  • Staying up-to-date on industry trends and best practices by completing formal training, reviewing professional publications, and attending workshops or webinars.
  • Performing other duties as assigned.

Requirements

  • Associate’s degree or higher, preferably in Marketing, Hospitality Management, or Communications from an accredited university
  • 10+ years of event planning experience
  • Experience managing Tier 1 conferences, large client events, proprietary events, or high-level internal meetings
  • Proven ability to project manage multiple events simultaneously from concept through execution
  • Experience negotiating with venues, AV vendors, DMCs, exhibit houses, or other event partners.
  • Proficient with Microsoft Office and project management software such as Asana or ClickUp
  • Strong organizational skills with exceptional attention to detail and follow-through
  • Ability to interface effectively with cross-functional teams and all levels of personnel, including executives
  • Excellent verbal and written communication skills with the ability to clearly convey plans, expectations, and timelines
  • Strong problem-solving skills and the ability to make sound decisions in high-pressure situations
  • Must be able to work independently and demonstrate strong self-motivation
  • Ability to travel approximately 4-9 times a year to support Tier 1 conferences, client events, internal events, team retreats, and professional development training.
  • Must be able to lift 20 lbs.
Benefits
  • Mentorship and professional development resources to advance your career
  • Direct exposure to our industry’s leading experts who are solving the world’s toughest environmental challenges
  • An entrepreneurial environment where you can learn, thrive and collaborate with talented colleagues
  • Opportunities to engage and contribute in our Diversity, Fairness and Inclusion and Women Empowering Leadership employee resource groups
  • Competitive medical, dental, and vision insurance coverage
  • 401k with a competitive 4% employer match
  • Progressive vacation policies, company holidays and paid parental leave benefits to ensure work/life balance
  • A financial assistance program that supports peers in need, known as the Montrose Foundation
  • Access to attractive student loan rates to optimize your student loan payoff plans

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
event planningproject managementbudget managementnegotiationSalesforceevent logisticscollateral developmentvendor managementreportingtraining
Soft skills
organizational skillsattention to detailcommunication skillsproblem-solving skillsself-motivationinterpersonal skillsleadershiptime managementcollaborationdecision-making
Certifications
Associate’s degreeBachelor’s degreeevent planning certificationproject management certification