Contract Administrator

Montante

Contract Administrative Assistant supporting documentation, compliance, invoicing, and closeout for Montante Solar’s renewable energy construction projects. Coordinating records and workflows across active projects.

Posted 8/15/2026full-timeTonawanda • New York • 🇺🇸 United StatesJuniorMid-Level💰 $55,000 - $70,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and administrative capabilities, with expertise in project documentation management, compliance tracking, and effective communication. Proficient in utilizing project management software and Microsoft Office Suite to support project operations and maintain accurate records.

Highest-signal resume keywords

Project AdministrationDocument ControlMicrosoft Office Suite ProficiencyCompliance Requirements KnowledgeProcore Experience

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Project Documentation ManagementContract AdministrationAdministrative Process ManagementDeadline TrackingInvoice ProcessingRFI PreparationSubmittal ManagementCompliance Documentation CollectionCloseout Documentation OrganizationCredit Application Completion

Soft Skills

Attention to DetailTime ManagementEffective CommunicationCustomer Service MindsetAbility to Manage Multiple Priorities

Tools & Technologies

ProcoreMicrosoft ExcelMicrosoft WordMicrosoft OutlookMicrosoft Teams

Certifications & Qualifications

Associate’s Degree in Business AdministrationAssociate’s Degree in Construction ManagementAssociate’s Degree in Project ManagementAssociate’s Degree in Accounting

Industry Keywords

Construction AdministrationContract CompliancePrevailing WagePublic WorkProject-Based IndustriesRenewable EnergyEngineering

About the role

Key responsibilities & impact

Perform new job setup, including entry into Procore, establishing project templates, and logging contractual requirements
Support document control and maintain organized, accurate, current project records
Prepare, distribute, track, and file RFIs, submittals, correspondence, and project documentation
Assist with prevailing wage, apprenticeship utilization, insurance, and other compliance requirements
Collect and maintain subcontractor compliance documentation
Monitor administrative deadlines and submission requirements
Coordinate documentation flow between subcontractors, project teams, owners, and third-party compliance administrators
Escalate documentation deficiencies, missing submissions, or compliance concerns to Project Managers
Process vendor and subcontractor invoices
Support owner billing and maintain organized billing records
Assist with lien waivers and supporting documentation
Complete credit applications for new vendors
Support project mobilization and routine site administration
Organize closeout documentation, including warranties, as-built records, commissioning documentation, and O&M manuals
Support development and continuous improvement of administrative procedures, templates, and workflows
Perform additional duties supporting project operations

Requirements

What you’ll need

Associate’s degree in Business Administration, Construction Management, Project Management, Accounting, or a related field
Minimum of two (2) years of experience in project administration, contract administration, construction administration, office administration, or a related support role
Strong proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams
Experience coordinating documentation, tracking deadlines, and managing administrative processes
Strong organizational and time management skills
Attention to detail and accuracy
Effective communication and follow-up skills
Ability to manage multiple priorities
Customer service mindset
Ability to learn systems and processes quickly
Occasional local travel to project sites, company offices, meetings, and training events
Preferred: Bachelor’s degree in a related field
Preferred: Experience in construction, renewable energy, engineering, or project-based industries
Preferred: Knowledge of prevailing wage, public work, or contract compliance requirements
Preferred: Experience working with Procore or similar project management software platforms
Preferred: Experience supporting project management, operations, or construction teams

Benefits

Comp & perks

Competitive base wages starting between $55,000 and $70,000 annually
Annual review and bonus opportunity
Medical insurance with employer contribution towards premium
Employer paid life insurance
Employer paid long term disability
401k Retirement plan with 4% employer match and immediate vesting starting first of the month after hire date
Generous paid time off (starting at 15 days per calendar year)
8 paid holidays
Short- and long-term disability insurance
Accidental death & dismemberment insurance
Critical illness and accident insurance
Legal and identity theft options
Pet insurance
Community and Employee engagement events and initiatives