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Facilities Administration Officer
Monash HealthFacilities Administration Officer providing administrative assistance in a dynamic healthcare environment. Supporting maintenance services and operational functions at Monash Health's various locations.
About the role
Key responsibilities & impact- Serve as the first point of contact for facilities-related queries from contractors, staff, and visitors
- Manage and triage work requests using the Computerized Maintenance Management System (CMMS) (training provided)
- Assist with creating purchase requisitions, tracking invoices, and supporting financial admin tasks
- Coordinate contractor access, including parking, ID cards, and key allocation
- Provide day-to-day administrative support to the Facilities Management team across multiple sites
- Maintain accurate site utility records, consumables procurement
- Support document management, meeting coordination, and team communications
- Provide flexible support across various Monash Health locations, remotely as needed
Requirements
What you’ll need- Previous experience in facilities administration or a similar administrative role
- Strong organisational, multitasking, and time-management skills
- Excellent communication and interpersonal abilities
- High level of attention to detail and accuracy
- Ability to work both independently and collaboratively in a multi-site environment
- Familiarity with CMMS or electronic requisition systems (desirable – training provided)
- Experience with contractor induction systems and basic FM compliance knowledge (desirable)
- A willingness to undertake training in relevant systems and processes
Benefits
Comp & perks- A varied and fast-paced role in a supportive and inclusive team
- Development and training opportunities in facilities systems and operations
- Access to salary packaging and Monash Health employee benefits
- Monthly rostered day off
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
facilities administrationpurchase requisitionsinvoice trackingdocument managementcontractor induction systemsFM compliance knowledge
Soft Skills
organizational skillsmultitaskingtime-management skillscommunication abilitiesinterpersonal abilitiesattention to detailaccuracyindependent workcollaborative work