Monash Health

Administration Manager

Monash Health

part-time

Posted on:

Location Type: Hybrid

Location: Clayton • 🇦🇺 Australia

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Job Level

Mid-LevelSenior

About the role

  • Provide confidential, high-level administrative and secretarial support
  • Manage complex diaries, selected email correspondence, and meeting preparation
  • Coordinate meetings, events, committees and travel, including acting as secretariat for high-level committees
  • Prepare executive-level reports, papers, presentations and documentation
  • Manage office processes, electronic filing systems, and consumables
  • Support workforce administration including UKG management, mandatory training and KPI monitoring
  • Liaise on behalf of the CNMIO and CMIO with internal stakeholders, consumer representatives, executive leaders and external partners
  • Provide support to Clinical Informatics leaders for recruitment, onboarding, events and general administrative needs

Requirements

  • Previous experience as an Executive Assistant, Program Administrator or Administration Manager
  • Strong organisational and prioritisation skills
  • Excellent writing skills and attention to detail
  • Ability to handle sensitive and confidential matters professionally
  • Experience coordinating events, meetings, and reports
  • Well-developed interpersonal skills and confidence interacting with stakeholders at all levels
  • Intermediate–advanced Microsoft 365 skills (Outlook, Word, Excel, PowerPoint, SharePoint, OneNote)
  • Flexibility to support meetings and activities aligned to operational needs
  • Good working knowledge of hospital administrative processes and hospital systems (KRONOS, iProc, BEIMS, Riskman, Mercury E-recruit, LanPage, iPM) is desirable
Benefits
  • Access to Monash Health in-house learning portals to further expand your clinical skills and knowledge base
  • Avenues to further develop your leadership and project management skills
  • Mentorship and career guidance
  • Support to attend relevant forums and conferences
  • A supportive learning environment, should you wish to undertake postgraduate studies
  • All our full-time employees have the opportunity to accrue a day off every four weeks.
  • Salary packaging to increase your take-home pay.
  • Access to on-site subsidised staff car parking and gym.
  • Uniform and a comprehensive Employee Assistance Program (EAP).

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
administrative supportsecretarial supportdiary managementreport preparationevent coordinationKPI monitoringconfidentiality managementMicrosoft 365electronic filing systemshospital administrative processes
Soft skills
organizational skillsprioritization skillswriting skillsattention to detailinterpersonal skillsprofessionalismflexibilitystakeholder engagementcommunication skillsconflict resolution