Executive Administrative Assistant
Mom's Meals | A Purfoods Company
full-time
Posted on:
Location Type: Hybrid
Location: Ankeny • Iowa • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Manage executives’ calendars, schedule meetings, appointments, and travel arrangements
- Prepare and edit correspondence, communications, presentations, and other documents
- Coordinate and manage executive communications, including taking calls, responding to emails, and interfacing with clients
- Organize and maintain files, records, and documentation (physical and digital)
- Facilitate smooth communication between the executive and internal departments or external partners
- Track and follow up on projects, action items, and deadlines
- Arrange logistics for meetings, events, and conferences
- Handle confidential documents ensuring they remain secure
- Prepare reports and briefings for meetings
- Assist with personal tasks and errands, when necessary
Requirements
- High school diploma or GED
- 5+ years’ executive administrative assistant experience
- Proven experience as an executive assistant, administrative assistant, or similar role
- Excellent organizational and time management skills
- Outstanding written and verbal communication abilities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools
- Ability to multitask and prioritize tasks with minimal supervision
- Discretion and confidentiality are essential
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementmeeting schedulingdocument preparationfile organizationproject trackingreport preparation
Soft skills
organizational skillstime managementwritten communicationverbal communicationmultitaskingprioritizationdiscretionconfidentiality
Certifications
high school diplomaGED