Mollica IT

Administrative Assistant – Trainee

Mollica IT

contract

Posted on:

Location Type: Remote

Location: Brazil

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Job Level

Entry Level

About the role

  • Keep internal systems organized and up to date (ATS, CRM, Drive);
  • Document processes and assist with standard operating procedures;
  • Compile data and assist in preparing monthly reports for management;
  • Provide general administrative support to the commercial and operations teams;
  • Organize documentation and calendars, and track internal pending items;
  • Ensure information is accessible and well-structured for the entire team;
  • Other routine tasks within the department.

Requirements

  • Own equipment required (laptop/computer) + stable internet connection;
  • Excellent organizational skills and attention to detail;
  • Good written communication skills;
  • Proficiency in Excel/Google Sheets;
  • Ability to learn new systems quickly;
  • Proactive in identifying problems and proposing solutions;
  • Enjoy working with process structuring.
  • Plus: Experience with CRM or ATS;
  • Knowledge of automation and productivity tools;
  • Experience working in fast-growing environments.
Benefits
  • 20 business days of paid vacation;
  • Day off on your birthday.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
ExcelGoogle Sheets
Soft Skills
organizational skillsattention to detailwritten communicationproblem identificationsolution proposalprocess structuring