Event Assistant

MOI Global

Event Assistant providing administrative support across the planning and delivery of B2B events at global agency. Coordinating logistics, supplier management, and onsite event assistance.

Posted 5/29/2026full-timeLondon • 🇬🇧 United KingdomMid-LevelSenior💰 £24,000 - £30,000 per yearWebsite

About the role

Key responsibilities & impact

Provide day-to-day administrative support across event projects and team activity
Assist with scheduling, meeting coordination, note taking, and document management
Maintain project trackers, timelines, and event documentation
Support event logistics, operational requirements, and project coordination
Assist with venue research, attendee registration, travel, accommodation, and supplier communications
Help prepare event schedules, materials, and operational documents
Liaise with vendors and suppliers to confirm schedules and delivery requirements
Assist with collecting supplier quotes and maintaining vendor records
Ensure contracts, invoices, and supplier documentation are organised and up to date
Assist with event setup, registration desks, signage, and attendee guidance
Support onsite logistics and operational delivery during live events
Assist the wider team with troubleshooting and coordination onsite
Support expense tracking, invoice processing, and financial administration
Assist with maintaining project and budget records
Support internal team initiatives, research, and event marketing activity where required

Requirements

What you’ll need

Preferable qualification or studies within Event Management, Business, Marketing, Hospitality, or related field
Strong organisational and time management skills
Excellent communication and interpersonal abilities
Positive, proactive, and collaborative approach
Strong attention to detail and willingness to learn
Ability to manage multiple priorities within a fast-paced environment
Proficiency in Microsoft Office and collaboration tools
Flexibility to support onsite event activity, including occasional evenings and weekends

Benefits

Comp & perks

Company pension
Flexible blended working policy with 2 days per week in our London office – work the way that best suits you
23 days paid leave with annual increases after a period of service
3 days to be taken over Christmas/New Year and a day off on your birthday
Cycle to work scheme
Refer a friend scheme
Access to MOI’s M | University training platform to help you grow
Employee rewards and recognition programme
Wellness days throughout the year

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

event coordinationdocument managementproject trackingbudget managementinvoice processingsupplier communicationlogistics supportevent setupschedulingnote taking

Soft Skills

organizational skillstime managementcommunication abilitiesinterpersonal skillsproactive approachcollaborative approachattention to detailwillingness to learnability to manage multiple prioritiesflexibility