Executive Assistant

Modali Consulting

Executive Assistant supporting executive leadership team at Modali Consulting. Managing operations, finances, and business development in a remote environment.

Posted 7/27/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing executive calendars, coordinating meetings, and handling payroll processing while ensuring accuracy in invoicing and financial records. Proficient in leveraging AI tools and Microsoft 365 to enhance operational efficiency and streamline administrative processes.

Highest-signal resume keywords

Executive Calendar ManagementInvoicing And Payroll CoordinationProject Management SkillsAdvanced Proficiency In Microsoft OfficeAI Tools Utilization

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

InvoicingPayroll CoordinationAccounting SupportProject ManagementFinancial ReconciliationExpense ReportingProposal DevelopmentClient CommunicationCRM ManagementMarket Research

Soft Skills

Organizational SkillsAttention To DetailWritten CommunicationVerbal CommunicationDiscretion

Tools & Technologies

Microsoft 365Microsoft TeamsMicrosoft ExcelMicrosoft PowerPointMicrosoft SharePointQuickBooksPayroll PlatformsCRM SystemsAI Tools

Certifications & Qualifications

Bachelor's Degree Preferred

Industry Keywords

Executive SupportAdministrative ProcessesOperational EfficiencyRemote Work EnvironmentBusiness Development

About the role

Key responsibilities & impact

Manage complex executive calendars, meetings, and travel arrangements
Coordinate internal and external meetings across multiple time zones
Prepare agendas, meeting notes, and follow-up action items
Prioritize competing requests and proactively manage executive schedules
Prepare and distribute client invoices accurately and on schedule
Reconcile invoices, payments, and accounts to ensure billing accuracy
Coordinate payroll processing for both U.S. employees and international contractors/employees
Maintain payroll records and work with external payroll providers to ensure timely and compliant processing
Assist with expense reporting and operational documentation
Lead daily or weekly stand-up meetings
Track project status, risks, and action items across multiple initiatives
Develop executive-level status reports and dashboards
Ensure accountability for deliverables and follow-up on outstanding tasks
Assist with proposal development, presentations, and client communications
Coordinate responses to RFPs and other business development opportunities
Maintain CRM records and sales pipeline information
Conduct research on prospective clients, partners, and market opportunities
Leverage AI tools (such as ChatGPT, Microsoft Copilot, Claude, or similar platforms) to automate workflows, draft communications, summarize meetings, and improve operational efficiency
Identify opportunities to streamline administrative and operational processes through automation and technology
Maintain proficiency with productivity and collaboration platforms including Microsoft 365, Teams, Excel, PowerPoint, SharePoint, and project management tools.

Requirements

What you’ll need

Bachelor's degree preferred or equivalent professional experience
5+ years of experience supporting senior executives or leadership teams
Experience with invoicing, payroll coordination, or accounting support
Strong organizational and project management skills with exceptional attention to detail
Excellent written and verbal communication skills
Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook, Word)
Experience with accounting software (e.g., QuickBooks), payroll platforms, and CRM systems is preferred
Demonstrated ability to learn and effectively use AI tools to improve productivity
Ability to manage confidential information with professionalism and discretion
Self-starter who thrives in a remote, fast-paced environment with minimal supervision.

Benefits

Comp & perks

Flexible working arrangements
Professional development opportunities