Administrative Assistant – Sales Department
MobilityWorks
full-time
Posted on:
Location Type: Office
Location: East Hartford • Connecticut • United States
Visit company websiteExplore more
Salary
💰 $23 - $27 per hour
About the role
- Assist the Sales and Service teams as needed with required documentation.
- Prepare Vehicle Delivery paperwork including state DMV required documentation for titling and registration purposes.
- Take all vehicle photos and uploading to SalesForce.
- Inventory tracking on all new and used vehicles.
- Helps follow up on customer service ROs including payment and WIP.
- Assist General Manager in with dealership forecasting and budgeting.
- Manage the title process and report title status in MobilityForce.
- Processes vehicle and warranty registrations.
- Answers BDC leads as they come in and distributes to sales team as necessary.
- Provide back up to sales if none are available.
- Manage Accounts Receivable responsibilities including daily deposits for all departments.
- Handle monthly petty cash reconciliation, credit card statements, gas log statements, expense reports, and check requests as needed.
- Manage and maintain all relationships with vendors, customers, and suppliers.
- Willing to travel to and represent the company at tradeshows, store openings, and vendor trainings.
Requirements
- High school diploma or GED required
- Bachelor’s degree preferred
- 5 years of office management experience
- Must be able to work independently
- Strong ability to multitask
- Excellent organizational and leadership skills
- Solid verbal, written, and interpersonal communication skills
- Experience working independently with minimal supervision
Benefits
- Competitive Salary + Bonus
- Medical, Dental & Vision Insurance plan(s).
- Flexible Spending Account(s)
- 8 paid holidays
- Personal Time Off
- Social Responsibility Time.
- Employer Paid Benefits such as Tuition Reimbursement Program
- Employee Assistance Program
- Life and Disability insurance
- Employee Wellness Program
- 401(k) Retirement Plan options
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
office managementvehicle delivery paperworkinventory trackingcustomer serviceaccounts receivablepetty cash reconciliationcredit card statementsexpense reportstitle process managementwarranty registrations
Soft Skills
multitaskingorganizational skillsleadership skillsverbal communicationwritten communicationinterpersonal communicationindependenceminimal supervision
Certifications
high school diplomaGEDbachelor's degree