Project Coordinator

Mobile Communications America

Project Coordinator at Mobile Communications America managing project administration for Security Division. Involves procurement, documentation, scheduling, and customer coordination.

Posted 6/4/2026full-timeIndianapolis • 🇺🇸 United StatesMid-LevelSeniorWebsite

Tech Stack

Tools & technologies

ERPOracle

About the role

Key responsibilities & impact

Manage Box Sales processes, including tracking and coordination.
Prepare and distribute welcome letters to customers.
Process PO (Purchase Order) requests and follow up on approvals.
Receive POs as needed to support project execution.
Coordinate procurement and delivery of materials and supplies for projects.
Schedule Sales to Operations handoff meetings.
Arrange travel accommodations for project personnel as required.
Handle permit requests and manage follow-up processes.
Confirm completion and accuracy of project closeout documents.
Oversee lien waiver management to ensure compliance.
Conduct customer follow-up calls for project closeout confirmation.
Provide administrative support to Project Managers.
Create NCCO (No Charge Change Order) quotes and submit them through NS for approval (DOA).
Reference NCCO SOP for project-related change orders.
Maintain and oversee technical license upkeep and compliance with standards.
Ensure that Sales Order edits for Projects are handled by the Project Accountant.
Prepare AIAs, Pay Applications, and manage customer portal administration (e.g., Textura, Procore, Oracle).

Requirements

What you’ll need

Minimum of 3-5 years’ experience with ordering and inventory control.
2+ years of experience in project coordination, administration, or related fields such as: Project Management Support, Procurement, Accounts Payable/Accounts Receivable (AP/AR), Customer Service, Scheduling/Dispatch, Construction Administration, etc.
Excellent verbal and written communication skills.
Possess advanced knowledge of Microsoft Word and Excel; PowerPoint & Access, a must.
Previous ERP or procurement experience, preferred.
Strong initiative and ability to anticipate issues proactively.
Ability to succeed in an often fast-paced environment, establish priorities, work independently, and proceed with objectives without supervision.
Proven track record of reliability and responsibility.
Strong organizational and administrative skills with attention to detail.
Ability to multi-task in a demanding, results-driven environment.
Possess a high level of integrity.
Prior experience with project management systems, permit applications, and customer portals (Textura, Procore, Oracle) is a plus.

Benefits

Comp & perks

Medical
Dental
Vision
401K
PTO
Holiday Pay
Education Incentives

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

ordering controlinventory controlproject coordinationprocurementaccounts payableaccounts receivablecustomer serviceschedulingadministrationchange order management

Soft Skills

communication skillsinitiativeorganizational skillsadministrative skillsattention to detailmulti-taskingintegrityreliabilityresponsibilityproactive problem-solving