Senior Administrative Specialist
Mitsubishi Heavy Industries
full-time
Posted on:
Location Type: Office
Location: Alpharetta • United States
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Job Level
Tech Stack
About the role
- Oversee daily office operations to ensure efficiency and professionalism
- Manage office supplies, equipment, and vendor relationships
- Coordinate office maintenance, services, and facility-related needs
- Serve as the primary point of contact for office-related inquiries
- Provide administrative support to executives and team members
- Manage complex and dynamic calendars for the CEO and CFO, including prioritization and scheduling of high‑impact meetings
- Coordinate domestic and international travel arrangements, logistics, itineraries, and expense reconciliation
- Prepare reports, presentations, and correspondence
- Maintain organized filing systems (electronic and physical)
- Act as a liaison between departments, clients, and external partners
- Screen calls, emails, and visitors, directing inquiries appropriately
- Coordinate internal communications and office-wide announcements
- Support Senior Leadership Team meetings through agenda planning, coordination, and minutes
- Plan, coordinate, and execute executive meetings, leadership offsites, customer visits, and special events
- Prepare logistics, materials, and minutes, document decisions and track action items
- Ensure all travel plans are optimized, accurate, and aligned with executive priorities
- Manage company vehicles: emissions, tags, maintenance, etc.
- Organize CPR training annually.
Requirements
- Associate’s or Bachelor’s degree in Business Administration or related field preferred
- 3–5+ years of experience in an administrative or office management role
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Experience with office management tools or ERP systems is a plus
- Strong organizational and time management skills
- Excellent written and verbal communication
- Ability to multitask and prioritize effectively
- High level of professionalism and discretion
- Problem-solving mindset with attention to detail
- Proven ability to work under pressure, manage competing deadlines, and adapt to fast‑changing priorities
- Strong professionalism and executive presence.
Benefits
- Paid time off
- Insurance – Medical – including an HSA option
- Dental
- Vision
- Accident
- Hospital indemnity
- Critical illness
- Life & accidental death
- 401(k)
- Flexible spending accounts
- Education reimbursement
- Employee referral bonuses
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Microsoft Office SuiteOutlookWordExcelPowerPointoffice management toolsERP systemscalendar managementreport preparationexpense reconciliation
Soft Skills
organizational skillstime managementwritten communicationverbal communicationmultitaskingprioritizationprofessionalismdiscretionproblem-solvingattention to detail
Certifications
Associate’s degreeBachelor’s degreeBusiness Administration