Invoice Analyst
Mitsubishi Heavy Industries
full-time
Posted on:
Location Type: Office
Location: Tucson • Arizona • United States
Visit company websiteExplore more
Tech Stack
About the role
- Work with operations to ensure all necessary data is captured to invoice the customer and/or intercompany transactions
- Coordinate with sales, material, and operational departments in assisting with any customer invoice question and/or disputes.
- Review preliminary invoices with Program Manager to verify accuracy prior to sending to customers
- Review, and identify any material issues on work order, for example, cost/sell, cores returned, freight, and fuel to ensure accurate billing to customer
- Perform Invoice reviews and analyze sales proposal and flat rates for the managers when requested.
- Prepare final invoice to be sent to the customer(s) ensuring that final invoices conform to the customers proposal terms.
- Research disputed invoices including issue credits and additional billings
- Complete administrative processes, for example, filing of invoice and support documentation, work order tracking systems updates, accounting system is updated, accurate and complete.
- Monitor open projects yet to be billed
- Assist with additional projects as needed
Requirements
- Minimum 3 years of experience in a customer service role, invoicing role or operational role pertaining to parts and/or maintenance services.
- Strong computer skills necessary to efficiently use Microsoft products, especially Excel, along with web-based applications, and complex accounting systems
- Strong verbal and written communication skills
- Interpersonal skills necessary to develop and maintain effective working relationships with sales team, customers, peers, management, and other departments
- Proven ability to work and succeed in a fast-paced, high-volume environment.
- Planning and organizational skills necessary to prioritize and coordinate workload within a multiple project setting
- Working knowledge of larger ERP accounting systems is preferred
- Working knowledge or experience specifically in aircraft maintenance environment is preferred
Benefits
- Comprehensive medical, dental, vision and prescription coverage
- Flexible Spending and Health Savings Accounts
- Company paid life insurance and short-term disability
- Annual wellness incentives up to $750
- Employee assistance program
- 401K with up to 6% company match
- Annual bonus plan
- Paid vacation, sick time, and holidays
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
invoicingdata analysiscost analysisbilling accuracyadministrative processeswork order trackingERP accounting systemsMicrosoft Excelweb-based applications
Soft Skills
communication skillsinterpersonal skillsorganizational skillsplanning skillsability to work in fast-paced environment