Mitsubishi Heavy Industries

Senior Payroll Tax and Governance Manager

Mitsubishi Heavy Industries

full-time

Posted on:

Location Type: Office

Location: Houston • Texas • United States

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Job Level

Senior

About the role

  • Lead all payroll related functions as the internal subject matter expert on federal, multi-state, and local payroll tax regulations, ensuring accurate tax calculations, reporting, and compliance, and maintaining the ability to independently calculate and validate payroll tax scenarios to confirm system and vendor outputs are correct.
  • Oversee quarterly and year-end payroll tax activities, including W-2, W-2C, T4S and related reporting.
  • Monitor regulatory changes and ensure timely implementation across payroll operations.
  • Establish and maintain payroll governance controls that ensure accuracy, compliance, and strong internal controls across payroll operations.
  • Conduct payroll risk assessments and lead root-cause analysis when payroll issues occur.
  • Ensure payroll operations align with internal control standards and audit expectations.
  • Maintain advanced expertise in enterprise payroll systems (UKG Pro, SAP, Workday, ADP, or similar).
  • Work with HRIS and Benefits and provide guidance on expected outcomes regarding configuration of payroll tax categories, earnings, and deduction codes, and system integrations.
  • Investigate payroll discrepancies and ensure payroll system design supports compliance, reporting accuracy, and operational stability.
  • Establish and manage payroll change management and change control processes for payroll system updates, tax configuration changes, and vendor system updates.
  • Ensure payroll changes are properly evaluated, tested, approved, and documented prior to implementation to protect payroll accuracy and compliance.
  • Manage the payroll vendor relationship (e.g., UKG) to ensure service quality, accountability, and contractual performance.
  • Serve as the escalation point between MHIA, affiliates, and the payroll vendor to resolve payroll issues and system discrepancies.
  • Serve as the senior payroll advisor to affiliates on complex payroll and tax matters.
  • Communicate payroll impacts, compliance considerations, and issue resolution clearly while representing MHIA Payroll with professionalism and executive presence.
  • Oversee US and Canadian expatriate payroll processes to ensure compliance with international payroll and tax reporting requirements.
  • Coordinate with HR, tax advisors, and payroll vendors to support accurate reporting and tax equalization where applicable.
  • Lead and develop a payroll team of two Senior Analysts responsible for payroll support and tax processing.
  • Establish quality controls and promote a culture of communication, accountability, transparency, and continuous improvement across payroll operations.

Requirements

  • Bachelor’s degree in business, Finance, Accounting, Human Resources, or related field; or equivalent combination of education and experience.
  • Minimum of ten (10) years of payroll experience, including significant payroll tax expertise.
  • 7+ years focused on payroll tax compliance and regulatory oversight.
  • 5+ years of payroll leadership experience.
  • Deep knowledge of federal, multi-state, and local payroll tax regulations.
  • Experience working with enterprise payroll systems (UKG, SAP, Workday, ADP, or similar).
  • Strong analytical, problem-solving, and reconciliation skills.
  • Advanced Microsoft Excel proficiency.
  • Excellent communication, presentation, and interpersonal skills with the ability to influence stakeholders at all levels.
  • Understand various HR disciplines and their role and impact on business concerning payroll, benefits, taxation, accounting, employment documentation, and general HR practices.
Benefits
  • Excellent Benefits (Medical, Dental, Vision & 401K Matching)
  • Excellent growth and advancement opportunities
  • Paid vacation, sick time and 15 holidays
  • Committed to quality products and services.
  • Great working environment and culture
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
payroll tax regulationspayroll tax compliancepayroll risk assessmentspayroll change managementpayroll system designtax configurationreporting accuracyanalytical skillsproblem-solving skillsreconciliation skills
Soft Skills
communication skillspresentation skillsinterpersonal skillsinfluencing skillsleadership skillsaccountabilitytransparencycontinuous improvementprofessionalismexecutive presence