Executive Administrative Assistant
Mitsubishi Heavy Industries
full-time
Posted on:
Location Type: Office
Location: Lake Mary • Florida • United States
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About the role
- Support the Executive Vice President / Chief Operating Officer
- Manage calendars, schedule meetings, appointments, and travel arrangements
- Prepare and edit correspondence, presentations, and reports
- Handle incoming communications on behalf of the Vice President
- Organize and maintain digital and physical files and records
- Serve as a point of contact for high-level customer inquiries
- Plan and facilitate meetings, prepare agendas, and take minutes
- Manage office supplies and office equipment maintenance
- Act as a liaison between the Executive Vice President and internal/external stakeholders
- Assist with special projects and initiatives as directed
Requirements
- Bachelor’s degree preferred
- Minimum of 5 years of experience in an executive administrative role preferably supporting senior management
- Ability to read and comprehend simple instructions, short correspondence, and memos
- Ability to write simple correspondence
- Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
- Bi-lingual preferred
- Proficient with presentation, Internet software; Spreadsheet and Word Processing software
Benefits
- Excellent Benefits (Medical, Dental, Vision & 401K Matching)
- Excellent growth and advancement opportunities
- Tuition reimbursement and on-the-job training
- Paid vacation, sick time and holidays
- Great working environment and culture
- Employee Appreciation Programs and Events
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
executive administrative supportcalendar managementmeeting schedulingcorrespondence preparationreport editingfile organizationcustomer inquiry handlingagenda preparationminute takingoffice supply management
Soft skills
communicationorganizationinterpersonal skillspresentation skillsliaison abilitiesproblem-solvingattention to detailtime managementadaptabilityteam collaboration