Senior Proposal Coordinator, Proposal Analyst 3

Mission Technologies, a division of HII

Senior Proposal Coordinator for HII's Mission Technologies, leading logistics and production for complex proposals and ensuring compliance with solicitation requirements.

Posted 8/3/2026full-timeFairfax • Virginia • 🇺🇸 United StatesSenior💰 $84,850 - $120,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in proposal management, including compliance analysis, document formatting, and production logistics. Proficient in Adobe Acrobat and Microsoft Office Suite, with strong communication skills to engage stakeholders effectively.

Highest-signal resume keywords

Proposal ManagementAdobe Acrobat ExpertiseMicrosoft Office Suite ProficiencyGovernment Proposal ExperienceDocument Management Systems Familiarity

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Proposal PlanningRFP AnalysisDocument FormattingVersion Control ProceduresDesktop PublishingTemplate DevelopmentProduction OversightLogistics ManagementColor Review CoordinationFile-Permission Management

Soft Skills

Excellent Communication SkillsProactive ApproachAbility to Work IndependentlyTime ManagementAttention to Detail

Tools & Technologies

Microsoft TeamsSharePointMicrosoft WordMicrosoft ExcelMicrosoft PowerPointAdobe Acrobat

Certifications & Qualifications

DoD Secret Clearance

Industry Keywords

Government ProposalsCompliance MatricesSubmission RequirementsProposal ProductionWar Room Logistics

Tech Stack

Tools & technologies

Assembly

About the role

Key responsibilities & impact

Leads proposal planning, scheduling, and logistics with minimal support, coordinating the Proposal Manager’s meeting schedule and managing cross‑team activities across Writers, Graphics, DTP, Editors, Production, and SMEs.
Reads and interprets complex RFPs and amendments to understand all instructions, evaluation criteria, compliance matrices, and submission requirements.
Creates compliant Word templates and writing shells, performs desktop publishing using Microsoft Office Suite and Adobe Acrobat, and ensures graphics are correctly inserted and formatted within final documents.
Ensures strict version‑control procedures are followed, maintaining ownership of proposal working files from Gold Team through final production, while setting up and maintaining TEAMS and SharePoint workspaces (including AVD processes and file‑permission management).
Prepares administrative proposal documents and slide decks (contact lists, calendars, kickoff materials, standups, and color‑team packages), coordinates with Graphics, and participates in Daily Standup meetings.
Oversees all production and delivery activities, leading production efforts for color reviews and final proposal submission (including printing, tabs, assembly, and packaging).
Manages War Room logistics, including equipment setup, loaner laptops, stocking supplies, catering, and processing related invoices.

Requirements

What you’ll need

6 years relevant experience with Bachelors in related field; 4 years relevant experience with Masters in related field; or High School Diploma or equivalent and 10 years relevant experience.
Must be able to obtain an active DoD Secret clearance.
Minimum of 7–10 years of demonstrated expertise in Adobe Acrobat and the Microsoft Office Suite (Word, Excel, and PowerPoint).
Experience with Government proposals and the ability to analyze solicitation requirements to determine impacts on formatting, compliance, and production.
Extensive knowledge of using styles to format Word documents and develop templates for large, complex proposal volumes.
Familiarity with document management systems (e.g., Microsoft Teams and SharePoint)
Ability to work independently with minimal supervision while managing multiple, complex tasks and projects, working quickly, accurately, and efficiently under tight and competing deadlines.
Excellent verbal and written communication skills, with a professional, proactive approach and the ability to explain complex issues to stakeholders at multiple leadership levels.
Willingness to work evenings or weekends as needed to meet proposal deadlines.

Benefits

Comp & perks

best-in-class medical, dental and vision plan choices
wellness resources
employee assistance programs
Savings Plan Options (401(k))
financial planning tools
life insurance
employee discounts
paid holidays and paid time off
tuition reimbursement
early childhood and post-secondary education scholarships