Regulatory Data and Documentation Specialist

Minor Hotels Europe and Americas

Regulatory Data and Documentation Specialist supporting Regulatory Affairs operations with documentation management. Ensuring regulatory information accuracy while maintaining data integrity in the cosmetics industry.

Posted 5/30/2026contractBarcelona • 🇪🇸 SpainMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Support Regulatory Affairs operations with a strong focus on documentation management and regulatory data maintenance
Request and collect regulatory and technical documentation from suppliers and third-party manufacturers
Verify that documentation is complete, consistent, and aligned with internal requirements
Classify, archive, and maintain documents in internal systems following established procedures
Ensure traceability, version control, and proper documentation lifecycle management
Act as a point of coordination with internal stakeholders to follow up on missing or incomplete documentation
Enter, update, and maintain data in internal regulatory databases and systems
Ensure data accuracy, consistency, and integrity across platforms
Perform regular data quality checks to identify gaps, inconsistencies, or duplications
Support system updates, data clean-up activities, and continuous improvement of data quality
Contribute to audit readiness by ensuring documentation is complete, structured, and easily retrievable

Requirements

What you’ll need

Degree or vocational training in Administration, Data Management, or similar
A first exposure to Regulatory Affairs or Compliance is a plus
Strong organizational skills and exceptional attention to detail
Ability to manage large volumes of data and documentation with precision
Comfortable working with Excel and digital tools/databases
Ability to follow structured processes and ensure data traceability and consistency
Good communication skills to interact with internal teams and external partners
Fluent in Spanish and English

Benefits

Comp & perks

A entrepreneurial, creative and welcoming work culture
A range of learning and development opportunities
An international company with plenty of opportunities to grow
A competitive compensation & benefits package

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

documentation managementregulatory data maintenancedata quality checksdata accuracydata integrityversion controldocumentation lifecycle managementdata management

Soft Skills

organizational skillsattention to detailcommunication skills

Certifications

degree in Administrationvocational training in Data Management