Project Coordinator, Professional Services

Ministry Brands

Project Coordinator managing client engagements to ensure smooth operations and deliverables. Collaborating with consulting teams to keep projects on track and organized with strong documentation management.

Posted 5/7/2026full-time🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

The Project Coordinator is a central operational partner to our consulting delivery teams, ensuring that client engagements run smoothly from kickoff through closeout.
You'll own the coordination layer that keeps projects on track — managing timelines, documentation, communications, and logistics so that consultants can focus on client delivery.
Own project plans, timelines, and task lists in project management tools, keeping them accurate and up to date
Monitor milestones, action items, and dependencies; proactively follow up on overdue items before they become blockers
Track scope, schedule, and resource utilization, flagging risks or variances to the project lead
Prepare and distribute meeting agendas, notes, and action item summaries in a timely manner
Maintain organized, accurate project documentation throughout the engagement lifecycle
Draft and coordinate internal and client-facing project status communications
Coordinate project logistics including kickoffs, working sessions, and handoffs
Onboard new projects into delivery workflows and ensure teams follow documented delivery standards
Support change request tracking, risk logging, and issue escalation processes
Assist with time tracking validation, budget monitoring, and invoicing support
Reconcile project hours against plans and contract terms
Lead project closeout activities including final documentation and lessons learned capture

Requirements

What you’ll need

Bachelor's degree or an equivalent combination of education and professional experience
1–2 years of experience in project coordination, operations, or client support
Strong organizational skills with the ability to manage multiple concurrent workstreams
Excellent written and verbal communication skills, including comfort communicating with clients
High attention to detail and a consistent follow-through track record
Proficiency with Microsoft 365 (Excel, PowerPoint, Outlook, Teams)
Ability to work independently and collaboratively in a fast-paced environment
Familiarity with project management tools such as Monday.com, Smartsheet, or Asana, preferred

Benefits

Comp & perks

Robust healthcare options – Employees have several healthcare options to choose from in order to find what works best for them.
Flexible paid time off – There is no perfect, one size fits all balance between work and home. We provide flexible work schedules, PTO for vacation, and up to 80 hours of paid sick/safe leave. We also feature 11.5 days of fully paid holidays!
Paid parental leave – Adding a new child to the family is a big adjustment! We provide the time and income to allow parents to adjust to their new normal in the healthiest way possible.
Mental health support – Ministry Brands is a stigma free company with the National Alliance on Mental Illness. Associates are supported through an Employee Assistance Program which provides access to in-person or virtual counseling at no cost.
Professional development reimbursement – Ministry Brands aims to support your professional development and empower you to drive your career by providing financial assistance to our associates seeking to further their education and career.
Employee Recognition & Rewards - At Ministry Brands, we use Nectar to celebrate achievements and strengthen our culture of recognition. This social platform empowers employees to send meaningful kudos, award points redeemable for rewards, and highlight contributions that exemplify our values.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project coordinationoperationsclient supportbudget monitoringtime tracking validationrisk loggingissue escalationdocumentation managementscope managementresource utilization

Soft Skills

organizational skillscommunication skillsattention to detailfollow-throughindependent workcollaborative workmultitaskingproactive follow-upclient communicationlogistics coordination

Certifications

Bachelor's degree