Payroll Specialist
Mindoula
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteSalary
💰 $25 - $30 per hour
Job Level
JuniorMid-Level
About the role
- Process bi-weekly payroll across all entities and affiliates.
- Run and validate payroll reports to support financial accounting and journal entry posting.
- Serve as the main point of contact for employee payroll inquiries.
- Maintain payroll systems to ensure accurate processing of compensation, deductions, benefits, garnishments, and taxes.
- Process payroll changes for new hires, terminations, and pay adjustments.
- Ensure compliance with federal, state, and local payroll and wage/hour laws.
- Provide documentation and support for internal and external audits.
- Prepare and submit payroll and tax reports to federal, state, and local agencies.
- Generate payroll reports for leadership review and financial analysis.
- Prepare 1095-C forms.
- Support reconciliation of payroll-related accounts including FSA, HSA, 401(k), and tax liabilities.
- Assist with payroll-related journal entries and bank reconciliations.
- Maintain payroll schedules and earning/deduction codes within the HRIS.
- Manage state and local tax accounts, including setup of new accounts.
- Administer FSA, HSA, and dependent care accounts and manage related funding.
- Fund 401(k), HSA, and FSA contributions and maintain API connections for reporting and funding.
- Recommend improvements to payroll processes and workflows.
- Stay current on payroll regulations and HR technology developments.
- Assist with workers’ compensation, 401(k), and other payroll-related audits.
- Support annual financial statement audits with required payroll documentation.
- Perform other duties as assigned.
Requirements
- Bachelor’s degree preferred; equivalent experience considered.
- 2+ years of progressive payroll experience required.
- Healthcare industry experience preferred.
- Experience in a high-growth environment preferred.
- HRIS implementation experience a plus.
- Strong attention to detail and accuracy.
- Experience with payroll and tax reporting; UKG Pro and/or UKG Ready preferred.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
payroll processingpayroll reportingfinancial accountingjournal entriescompliance with payroll lawspayroll auditstax reportingFSA administrationHSA administration401(k) management
Soft skills
attention to detailaccuracycommunicationproblem-solvingorganizational skills