Executive Assistant to Founder – Operations, Legal Focus

MindFriend PRO

Exceptional Executive Assistant to the Founder managing operations and legal coordination in a fast-moving startup. Focused on building systems, automating workflows, and supporting strategic initiatives.

Posted 4/27/2026full-timeRemote • 🇵🇭 PhilippinesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Managing the founder’s calendar, meetings, scheduling, and travel arrangements
Organising priorities and ensuring deadlines are met
Managing inbox communications and responding on behalf of the founder and company daily
Preparing documents, presentations, meeting notes, and follow-ups
Improving internal workflows and identifying inefficiencies
Building systems and processes that help the business scale
Coordinating with external partners, freelancers, and internal team members
Supporting operational projects across multiple departments
Reviewing contracts, agreements, NDAs, and legal documentation
Coordinating with external legal partners where required
Supporting contract administration and document management
Researching regulatory requirements when expanding into new markets
Using AI tools to improve productivity across workflows
Automating repetitive tasks using tools like ChatGPT, Claude, Zapier, Make, Notion AI, or similar platforms
Conducting market, competitor, and business research
Supporting strategic initiatives for the founder
Solving problems quickly and independently

Requirements

What you’ll need

Previous experience as an Executive Assistant, Personal Assistant, Chief of Staff, Operations Associate, or similar startup role
Strong operational mindset - you enjoy building systems and fixing inefficiencies
Experience handling contracts, legal documents, or working alongside legal teams
Strong understanding of AI tools and automation platforms
Highly proactive - you solve problems without waiting to be told
Experience working directly with startup founders
Legal education/background
Experience in SaaS, tech, healthcare, or startup environments
Experience managing remote teams or global contractors

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account MindFriend PRO Website LinkedIn All Job Openings 501 - 1000 employees 🤝 B2B 🏛️ Government 🏢 Enterprise B2B
Government
Enterprise MindFriend PRO is a psychologist-led advisory that helps organizations, governments, and leaders understand and leverage human dynamics—behaviour, culture, and leadership—to improve performance, decision-making, and organisational transformation. Combining behavioural science, strategic thinking, and global expertise, MindFriend PRO translates human insight into practical strategies, offers membership-based advisory services, and supplements its consultancy with tools such as an AI therapist while emphasising privacy and implementation support. Executive Assistant to Founder – Operations, Legal Focus Job not on LinkedIn 🔥 0 minutes ago 🇵🇭 Philippines – Remote ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Apply Now Find Hiring Managers Customize resume for this job Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Managing the founder’s calendar, meetings, scheduling, and travel arrangements
Organising priorities and ensuring deadlines are met
Managing inbox communications and responding on behalf of the founder and company daily
Preparing documents, presentations, meeting notes, and follow-ups
Improving internal workflows and identifying inefficiencies
Building systems and processes that help the business scale
Coordinating with external partners, freelancers, and internal team members
Supporting operational projects across multiple departments
Reviewing contracts, agreements, NDAs, and legal documentation
Coordinating with external legal partners where required
Supporting contract administration and document management
Researching regulatory requirements when expanding into new markets
Using AI tools to improve productivity across workflows
Automating repetitive tasks using tools like ChatGPT, Claude, Zapier, Make, Notion AI, or similar platforms
Conducting market, competitor, and business research
Supporting strategic initiatives for the founder
Solving problems quickly and independently 🎯 Requirements
Previous experience as an Executive Assistant, Personal Assistant, Chief of Staff, Operations Associate, or similar startup role
Strong operational mindset - you enjoy building systems and fixing inefficiencies
Experience handling contracts, legal documents, or working alongside legal teams
Strong understanding of AI tools and automation platforms
Highly proactive - you solve problems without waiting to be told
Experience working directly with startup founders
Legal education/background
Experience in SaaS, tech, healthcare, or startup environments
Experience managing remote teams or global contractors Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Medical Virtual Assistant 🔥 5 hours ago Winning Assistants LLC 51 - 200 Website LinkedIn All Job Openings Medical Virtual Assistant providing administrative support for a dermatology clinic. Managing patient calls, verifying insurance, and assisting with record management. 🇵🇭 Philippines – Remote 💵 $5 - $6 / hour ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Executive Assistant – Marketing Coordinator 🔥 9 hours ago VirtualStaff365 51 - 200 🤝 B2B ☁️ SaaS 👥 HR Tech Website LinkedIn All Job Openings Executive Assistant & Marketing Coordinator providing high-level support to the Managing Director of a vibrant Australian law firm. Streamlining operations and enhancing marketing presence through social media and business development. 🇵🇭 Philippines – Remote ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Virtual Executive Assistant, Operations Coordinator 🕒 3 days ago TruPorch Homes 1 - 10 Website LinkedIn All Job Openings Virtual Operations & Administrative Coordinator at TruPorch Homes overseeing scheduling and tenant coordination. Role centralizes administrative tasks for leadership and long-term rental operations. 🇵🇭 Philippines – Remote 💵 ₱30k - ₱50k / month ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Construction Executive Assistant – New Zealand Market 🕒 3 days ago Pear Tree. 1 - 10 🎯 Recruiter 👥 HR Tech 🤝 B2B Website LinkedIn All Job Openings Virtual Assistant managing day-to-day communications and project coordination for construction directors in New Zealand market. Ensuring compliance and assisting with tender submissions in a fast-paced environment. 🇵🇭 Philippines – Remote 💵 ₱75k / month ⏰ Full Time 🟢 Junior 🟡 Mid-level 👨‍💼 Executive Assistant 🚫👨‍🎓 No degree required Retail Marketing – Activation Virtual Assistant 🕒 3 days ago Assist World 51 - 200 🎯 Recruiter 🤝 B2B Website LinkedIn All Job Openings Virtual Assistant supporting retail marketing and activation initiatives within the US market. Coordinating projects and supplier relationships in a highly organized manner. 🇵🇭 Philippines – Remote 💵 $800 - $1k / month ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant View More Executive Assistant Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

contract administrationdocument managementmarket researchbusiness researchworkflow improvementautomationlegal documentation reviewproject supportschedulingcalendar management

Soft Skills

proactive problem solvingorganizational skillscommunication skillscollaborationtime managementprioritizationindependenceadaptabilityattention to detailstrategic thinking

Certifications

legal education