Million Dollar Sellers

Events

• Own the full event lifecycle for every assigned event, from the initial planning document through post-event wrap-up, across all MDS community event formats including founder socials, boardrooms, roundtables, masterminds, and chapter events.
• Build and maintain event project plans and timelines for each event, tracking every deliverable, deadline, and stakeholder action so nothing is left to chance or memory.
• Coordinate simultaneously across multiple events and locations managing overlapping timelines and formats without losing accuracy or attention to detail on any of them.
• Serve as the primary operational point of contact for each event you manage, the person the Events Director can trust to have every detail handled without needing to check in.
• Source, evaluate, and confirm venues appropriate to the event format, private dining rooms for founder socials, boardroom-style spaces for roundtables, conference setups for masterminds, ensuring the physical environment matches the experience MDS is creating.
• Manage all venue logistics including contracts, A/V and tech requirements, catering coordination, room setup, signage, and day-of contact management.
• Maintain a contingency plan for every event with backup venue options and escalation protocols ready before the event date arrives. When things go wrong, you have already planned for it.
• Track and reconcile event budgets coordinating with the Events Director on cost management and ensuring expenses are logged and reported accurately.
• Brief every event host thoroughly before every event, providing a clear checklist document, format guidance, audience context, timing expectations, and answers to every question they might have on the day.
• Ensure hosts are confident and prepared, not just informed. You follow up, you rehearse if needed, and you confirm readiness before the event, not on the morning of.
• Build and manage a host pipeline for chapter events identifying, onboarding, and preparing MDS members who want to host future events in their cities.
• Develop reusable host briefing templates and checklists for each event format so onboarding a new host is efficient, consistent, and high-quality every time.
• Collect, review, and format all event presentations and materials ensuring they are polished, on-brand, and ready well before the event date, not the morning of.
• Build run-of-show documents for every event covering the full agenda, timing, speaker order, transitions, AV cues, and any contingency notes the host or team needs to execute smoothly.
• Coordinate with the creative team on event materials including name badges, signage, digital assets, and any branded materials needed for each format.
• Maintain a library of event templates, run-of-show formats, and presentation frameworks by event type so the team is not starting from scratch every cycle.
• Manage guest lists and RSVPs for each event in coordination with the Community and Membership teams, ensuring the right members are invited, confirmed, and reminded.
• Send pre-event communications to attendees covering logistics, location details, format expectations, and anything they need to show up prepared.
• Coordinate the inclusion of prospective members at relevant events, working with the BD and Membership teams to identify guests whose attendance could lead to community applications.
• Collect post-event feedback from attendees and hosts, synthesizing results into a structured debrief for the Events Director with clear takeaways and improvement recommendations for the next cycle.
• Coordinate the logistics for chapter events across multiple cities managing city-specific venues, local hosts, and event formats while maintaining a consistent MDS standard of quality across all locations.
• Support the squad program with event touchpoints including coordination of squad-specific gatherings, roundtables, and milestone events that deepen group engagement.
• Maintain a chapter event calendar keeping the full schedule of upcoming chapter and squad events visible, organized, and accessible to internal stakeholders.
• Flag capacity, timing, or resource conflicts across the chapter calendar proactively, bringing issues to the Events Director with a proposed resolution before they become day-of problems.
• Work hand in hand with the Events Director on all event planning, execution, and debrief, keeping them fully informed and never creating surprises on event day.
• Coordinate with Community, Membership, Marketing, and Partnerships teams to ensure events are aligned with broader organizational priorities and that the right members, prospects, and partners are present at each event.
• Support the Events Director on larger MDS flagship events as needed—contributing your coordination skills to Summits, MDS Days, and other major gatherings beyond the chapter and squad event calendar.

Events Coordinator