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About the role
Key responsibilities & impact- Leads and supports the development of compliant, compelling federal government proposals through collaboration with internal and external stakeholders, including: Capture Managers & Business Development Officers, Technical Subject Matter Experts (SMEs), Proposal Team members, Subcontractor personnel, Executive leadership and other contributors as needed.
- Writes, edits, and manages proposal responses to government Requests for Proposals (RFPs), Requests for Quotes (RFQs), Task Order Proposals, and Requests for Information (RFIs).
- Coordinates and manages multiple proposal efforts simultaneously while maintaining schedule discipline and compliance requirements.
- Serves as the primary point of contact (POC) for assigned proposal efforts, including: Preparing kickoff packages, Developing proposal schedules and compliance matrices, Coordinating virtual and in-person meetings, Managing proposal content development, reviews, and production activities.
- Reviews and rewrites proposal sections to ensure consistency, compliance, responsiveness, and overall proposal quality.
- Responds to clarification requests, deficiency reports, and final proposal revision requests within compressed timelines.
- Supports and maintains proposal knowledge management repositories and SharePoint libraries.
- Works effectively in a dynamic small business environment requiring flexibility, initiative, and the ability to pivot quickly to changing priorities and customer demands.
Requirements
What you’ll need- Bachelor’s degree in business administration, Communications, Marketing, English, or related discipline preferred.
- Four years of experience employed by the federal government or supporting federal government contracting or military service (active duty, reserves, or national guard) may substitute for a bachelor’s degree.
- Demonstrated experience working in a small business and/or veteran-owned business environment preferred.
- Minimum of 3 years of hands-on experience writing, coordinating, and managing federal government proposals, preferably supporting DoD and IT services opportunities.
- Strong proposal writing, editing, and content development skills with the ability to translate technical information into clear, compelling proposal narratives.
- Proven ability to work under aggressive deadlines, manage multiple competing priorities, and adapt quickly in a fast-paced proposal environment.
- Experience supporting rapid-turn proposal efforts with minimal oversight.
- Strong interpersonal, organizational, and communication skills with the ability to collaborate across functional teams.
- Proficient with Microsoft Office Suite, Adobe Acrobat, SharePoint, and proposal collaboration tools.
- Ability to work flexible hours, including evenings and weekends, during active proposal efforts as needed.
Benefits
Comp & perks- Insurance (medical, dental vision)
- Paid Leave (15 days per year for those with less than three years of service, 20 days off for those with more than three years of service)
- 401k Plan with Employer Matching Contribution
- 11 Company-Paid Holidays
- Tuition Assistance
- Voluntary Benefit Programs
- Corporate Discounts
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
proposal writingeditingcontent developmentcompliance managementschedule managementproposal coordinationfederal government contractingDoD proposalsIT services proposalsRFP response management
Soft Skills
interpersonal skillsorganizational skillscommunication skillscollaborationflexibilityinitiativeadaptabilitytime managementability to work under deadlinesability to manage competing priorities