Michael Baker International

Project Coordinator – Federal Planning

Michael Baker International

full-time

Posted on:

Location Type: Hybrid

Location: Moon Township • Pennsylvania • United States

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Salary

💰 $75,000 - $88,000 per year

About the role

  • Provide day-to-day administrative and organizational support to project teams.
  • Help plan, track, and update project schedules, action items, and key milestones.
  • Coordinate meetings, prepare agendas and minutes, and follow up on assigned tasks.
  • Maintain project documentation, files, and reporting tools to ensure information is accurate and up to date.
  • Support communication among team members, stakeholders, and clients to keep projects moving forward.
  • Coordinate proposal schedules, deadlines, and internal reviews to support on-time submission.
  • Assist with compiling proposal content, including resumes, project descriptions, and required forms.
  • Support proposal production by formatting documents, creating templates, and preparing final files for submission.
  • Perform QA/QC on proposal documents for formatting, branding, compliance, and overall consistency.
  • Help track action items and coordinate input from technical staff, project managers, and leadership.
  • Support cross‑practice communication by coordinating information sharing, standardizing processes, and supporting alignment across teams.
  • Provide operational support for federal contract administration, including post‑award setup, documentation tracking, and invoicing coordination.
  • Support activities such as conference preparation, award submissions, and other external communications and recognition efforts.

Requirements

  • Minimum of 3 years of experience providing administrative support to consulting teams.
  • Excellent communication skills and strong computer skills.
  • Expert knowledge of Microsoft 365 (e.g., Word, Excel, Outlook, Teams, and PowerPoint).
  • Intermediate knowledge of Adobe Acrobat.
  • Bachelor’s degree or equivalent work experience.
  • Prior experience within the A/E/C or Federal Planning industries is preferable.
  • This role requires U.S. Citizenship.
Benefits
  • Health insurance
  • Flexible work arrangements
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportproject schedulingproposal productionQA/QCdocument formatting
Soft Skills
communicationorganizational skillsteam coordinationattention to detail
Certifications
Bachelor’s degree