Mia Labs

Office Manager – PT Contract

Mia Labs

contract

Posted on:

Location Type: Hybrid

Location: Austin • Texas • United States

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About the role

  • Plan, coordinate, and execute team events, offsites, and celebrations from concept to completion.
  • Manage the booking of conference rooms, especially for large meetings and events.
  • Handle logistics for new hires, including the setup of their designated workspace and tables.
  • Coordinate and place regular food orders, such as "Taco orders" and "lunchdrop" services.
  • Manage and execute the restocking of all office snacks and beverages.
  • Oversee kitchen cleanliness, including running the dishwasher, putting away dishes, and wiping down tables and counters.
  • Maintain overall office cleanliness by managing trash/recycling and ensuring common areas (e.g., chairs, visitor areas) are tidy.
  • Serve as the primary greeter for all office visitors, ensuring a warm and professional welcome.
  • Act as the point of contact for internal building-related announcements and coordinate directly with property management for necessary maintenance or issues.
  • Liaise with the Fire Marshal and ensure the office adheres to all safety and emergency protocols.

Requirements

  • Proven experience in office management, facilities coordination, or a similar administrative role.
  • Exceptional organizational skills and attention to detail.
  • Strong interpersonal and communication skills for engaging with visitors, property management, and internal teams.
  • Ability to manage multiple tasks simultaneously and prioritize effectively in a fast-paced environment.
  • Proficiency with basic office technology and scheduling software.
  • A proactive and self-starter attitude, able to identify needs and execute solutions independently.
Benefits
  • Equity participation through stock options.
  • Fully paid health, vision & dental insurance for employees.
  • Flexible PTO and hybrid schedule (3 days / week in downtown Austin).
  • Free lunches, parking stipend provided, team events, and a casual, but get things done culture.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
office managementfacilities coordinationlogistics managementevent planningworkspace setupfood orderingcleanliness managementsafety protocols
Soft Skills
organizational skillsattention to detailinterpersonal skillscommunication skillsmultitaskingprioritizationproactive attitudeself-starter