Client Administrator

MGA

Client Administrator for the Metropolitan Golf Writers Association managing communications and event logistics. Working with the Board to ensure professional standards and effective outreach in the golf media sector.

Posted 7/8/2026part-timeElmsford • New York • 🇺🇸 United StatesMid-LevelSenior💰 $22 - $27 per hourWebsite

About the role

Key responsibilities & impact

Serve as a writer and/or editor for MGWA communications, including member emails, announcements, newsletters, press releases, and award announcements.
Manage and maintain MGWA’s social media channels (YouTube, LinkedIn, X/Twitter, Facebook, Instagram) — drafting posts, scheduling content, and maintaining a consistent editorial voice aligned with MGWA’s identity as a golf media organization.
Maintain and update the MGWA website with current news, event information, membership content, and results; ensure the site reflects the organization’s professional standards.
Draft, proofread, and distribute all member-facing email communications, coordinating timing and approvals with the MGWA President.
Write and distribute press releases and award announcements following appropriate approvals; coordinate media outreach on behalf of the association.
Coordinate production and printing of the MGWA Dinner program — from copy drafting and proofreading to sourcing photographs and obtaining permissions, to coordinating with the marketing team to obtain ad materials.
Provide structured, professional support to the MGWA Executive Committee and Board: Schedule and staff all Executive Committee and Board meetings; prepare and distribute meeting notices, agendas, and supporting materials.
Attend Executive Committee meetings, capture accurate notes, and draft and distribute professional meeting summaries following each session.
Maintain organized records of Board decisions, governance documents, and correspondence.
Coordinate with the MGWA’s external accountant and insurance contacts to compile required documentation for annual tax returns and policy renewals.
Support the MGWA Treasurer and MGA CFO with accurate, timely financial reporting — including income and expense accounting for the Annual Dinner.
Maintain the MGWA membership database; process membership renewals and new membership applications and keep the online membership directory current and accurate.
Manage the Quill & Tee Golf Club GHIN roster throughout the season.

Requirements

What you’ll need

Bachelor’s degree in Communications, Journalism, English, Public Relations, or a related field, or equivalent professional experience.
5+ years of experience in communications, association management, nonprofit administration, or a closely related field.
Experience writing and editing professional communications — samples or portfolio encouraged.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Experience with social media management and scheduling tools.
Experience with email marketing or member communications platforms (e.g., Constant Contact, Mailchimp, or similar).
Comfort with website CMS platforms for routine content updates (no coding required).
Familiarity with HubSpot, GHIN or Golf Genius a plus; willingness to learn required.

Benefits

Comp & perks

PTO and paid holidays
Hybrid work schedule

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

WritingEditingProofreadingContent ManagementFinancial ReportingMembership Database ManagementMeeting CoordinationMedia OutreachEvent CoordinationDocument Organization

Soft Skills

Professional CommunicationOrganizational SkillsAttention To DetailCollaborationTime Management