Office Manager

Metergy Solutions

Office Manager role ensuring efficient operations of Long Island City office for Metergy Solutions. Requires strong organizational skills and experience in office management.

Posted 6/8/2026full-timeLong Island City • New York • 🇺🇸 United StatesMid-LevelSenior💰 $65,000 - $85,000 per yearWebsite

About the role

Key responsibilities & impact

Manage all key relationships with office suppliers as well as being the prime liaison with building management for our leased facilities.
Accountable for Onboarding/Offboarding of new employees with building/office security pass set-up.
Accountable for all Mail and Courier deliveries throughout the day.
Validate all office services received for approval on invoices from suppliers.
Have pride of place; ensure our workplace is neat, organized and stocked with appropriate resources.
Oversee and coordinate office administrative procedures and review, evaluate and implement new procedures.
Maintain and build company culture by initiating creative initiatives and partnering with various members of the company – e.g. schedule and organize company events and social gatherings
Ensuring staff adherence to office procedures
Maintenance of supply inventory and arranging service of office equipment
Ensure timely processing and approval of invoices to avoid late payments
Partner with Executive Assistants in our Toronto and Philadelphia offices to coordinate scheduling of events / business activities as well as handle over-flow administrative support to leaders
Prepare and edit correspondence, reports, and presentations using MS Office products
Arrange domestic and international travel, including flights, accommodations, and itineraries
Support ad-hoc projects and events for leaders and their teams as needed
Professionally interact with clients and external stakeholders as directed
Maintain organized digital files, shared drives, and documentation systems to ensure information is always accessible and up to date

Requirements

What you’ll need

3-5 years in an Office Manager or Office Coordinator position supporting leaders in a professional environment is a must have!
Exceptional organizational skills, attention to detail, and the ability to juggle multiple tasks with grace and accuracy.
Proven experience handling a wide range of office and administrative support activities – office services, calendar / scheduling support, travel arrangements, and onboarding support.
Advanced knowledge of the Microsoft Office suite of products
Proven ability to handle confidential information with integrity and sound judgment.
Strong written and verbal communication skills, with the ability to craft clear, polished, and professional messages.
Proactive, adaptable, and resourceful, with a talent for building strong relationships across diverse teams.

Benefits

Comp & perks

Excellent health coverage and life insurance benefits – no waiting period!
Company-paid Long-Term Disability and Basic Life Coverage
Flexible Spending Account (FSA) options
401K plan with immediate company match
Generous Paid Time Off Plan plus 10 paid holidays
Summer hours to enjoy the weather
Regular Social events - happy hours, summer & holiday parties, & more

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

office managementadministrative supportinvoice processingtravel arrangementsonboardingcalendar managementevent coordinationdocument managementscheduling

Soft Skills

organizational skillsattention to detailmultitaskingcommunication skillsrelationship buildingproactiveadaptabilityresourcefulnessintegrityjudgment