Executive Assistant/Coordinator
Nen Creative
Salary
💰 GTQ 10,000 per month
Job Level
JuniorMid-Level
About the role
- Protect executive time and streamline communications across personal and business channels
- Manage daily scheduling, appointments, and time blocks across multiple commitments
- Coordinate meetings with clients, contractors, vendors, and team members
- Review, triage, and organize emails; prioritize and flag urgent messages
- Draft or prepare responses and maintain clear communication workflows
- Hold daily morning syncs and provide end-of-day updates or summaries
- Support Anna’s personal brand, public presence, and visibility in external-facing initiatives
- Manage logistics and coordination for speaking engagements, podcasts, and webinars
- Track deadlines and ensure bios, headshots, slides, or deliverables are submitted on time
- Schedule preparation time for presentations and ensure calendar is aligned
- Maintain and organize Google Drive, Airtable, and SOP documentation
- Create logical and searchable folder systems for both personal and business use
- Track and store receipts for contractors, travel, and business expenses
- Maintain accurate records and contact data in Wealthbox CRM
- Liaise with podcast editor, marketing contractors, and other vendors
- Coordinate with internal financial planner to ensure timely prep and delivery of reports
- Confirm task completion and follow up on deadlines
- Work primarily in Google Workspace, Slack, Airtable, Zapier, Kajabi, and DocuSign
- Manage templates, automations, and publishing (e.g. newsletter via Kajabi)
- Schedule doctor appointments, school tasks, and coordinate with vendors or contractors
- Assist with administrative aspects of real estate (e.g. vendor scheduling, document storage)
- Maintain personal records and support other household admin needs as requested
Requirements
- 2+ years of experience as an Executive Assistant or Virtual Assistant in a high-trust administrative role
- Strong written and verbal communication skills in both English and Spanish
- Exceptional organizational skills, prioritization ability, and follow-through
- Proven ability to work independently with minimal oversight
- Confident handling client-facing communication and external scheduling
- Demonstrated experience with inbox triage and calendar management
- Comfortable navigating SOPs, documenting systems, and organizing files
- Must have own webcam, microphone, and computer (relevant software and subscriptions provided)
- Excellent English verbal and written language proficiency (C1–C2 on the CEFR scale)
- Access to a quiet work area at home with reliable internet (minimum 100 Mbps)
