Merlin Labs

Contract Recruiting Coordinator

Merlin Labs

contract

Posted on:

Location Type: Hybrid

Location: Boston • Massachusetts • United States

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Job Level

Junior

About the role

  • Coordinate and schedule interviews across multiple time zones, ensuring a smooth experience for candidates and interview teams.
  • Manage interview logistics including calendar coordination, virtual meeting setup, onsite scheduling, and interview confirmations.
  • Serve as a primary point of contact for candidates throughout the interview process, providing timely communication and a high-touch experience.
  • Partner closely with recruiters and hiring managers to support full-cycle recruiting activities and maintain hiring momentum.
  • Maintain accurate and up-to-date candidate records within the applicant tracking system (ATS).
  • Prepare interview materials, agendas, and interviewer guidance as needed.
  • Support offer-stage coordination, including scheduling offer discussions and assisting with pre-employment steps.
  • Track interview activity, scheduling metrics, and recruiting workflow status to ensure process efficiency.
  • Identify opportunities to improve coordination processes and candidate experience during the contract period.
  • Provide general administrative and operational support to the recruiting team as hiring needs evolve.

Requirements

  • 1–3+ years of experience in recruiting coordination, talent acquisition operations, or a similar scheduling-intensive role.
  • Strong experience managing complex calendars and coordinating interviews in high-volume or fast-paced environments.
  • Familiarity with applicant tracking systems (e.g., Greenhouse, Lever, Ashby, Workday, or similar).
  • Excellent written and verbal communication skills with a candidate-first mindset.
  • High attention to detail and strong organizational skills with the ability to manage competing priorities.
  • Comfort working independently in a contract role with minimal ramp-up time.
  • Proficiency with Google Workspace and/or Microsoft Office tools.
  • Ability to maintain professionalism and confidentiality when handling sensitive candidate information.
Benefits
  • catered lunches featuring a rotating menu of delicious options
  • an assortment of snacks to keep you fueled throughout the day
  • a selection of beverages, including coffee, tea, and other drinks, to keep you refreshed
  • health, dental, life insurance
  • unlimited vacation
  • 401k with match
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
recruiting coordinationtalent acquisition operationscalendar managementinterview schedulingapplicant tracking systemsprocess efficiency trackingoffer-stage coordinationadministrative support
Soft Skills
communication skillsattention to detailorganizational skillsability to manage competing prioritiesprofessionalismconfidentialitycandidate-first mindsetindependence