Temporary Part-Time Assistant Registrar, Administrative Assistant

Merit America

Assistant Registrar managing student academic records for Meritus College on a temporary part-time basis. Ensuring data integrity with administrative support and compliance in a remote/hybrid environment.

Posted 7/28/2026part-timeSalt Lake City • Utah • 🇺🇸 United StatesJuniorMid-Level💰 $29 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing academic records and student information systems while ensuring compliance with FERPA regulations. Proficient in data analysis, document management, and providing administrative support in a higher education environment.

Highest-signal resume keywords

Student Information System (SIS) ProficiencyFERPA ComplianceData Analysis and ReportingDocument Management SystemsAdministrative Support

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Academic Records ManagementData AuditingEnrollment ProcessingTranscript ProcessingDocument ScanningData IndexingReport GenerationStudent Demographic UpdatesPetition and Appeal ProcessingDegree Audit Maintenance

Soft Skills

Empathetic CommunicationCollaborationAttention to DetailOrganizational SkillsCustomer Service

Tools & Technologies

Microsoft Office SuiteGoogle WorkspaceBannerColleaguePeopleSoftJenzabarDocument Management Systems

Industry Keywords

Higher EducationStudent ServicesRegistrar's OfficeAcademic PoliciesConfidentialityEnrollment VerificationNational Student Clearinghouse

About the role

Key responsibilities & impact

Manage the processing of all standard academic records actions within the Student Information System (SIS), including new enrollments, course drops/withdrawals, student demographic updates, and official name changes.
Ensure accurate input and maintenance of student grades and academic standing following each term’s finalization.
Process and track all student petitions, appeals, and exceptions related to academic policies and procedures.
Conduct regular audits of student data for accuracy and completeness to prepare for reporting periods.
Assist the Registrar with the official certification and posting of degrees for graduates.
Serve as a frontline practitioner on the Family Educational Rights and Privacy Act (FERPA), strictly adhering to regulations when releasing or disclosing student information.
Support development and maintenance of documentation regarding registrar policies, procedures, and best practices, ensuring accessibility for online students and staff.
Maintain the security and strict confidentiality of both electronic and physical student records in accordance with institutional policy.
Assist in preparing data for internal, state, and federal reporting (e.g., enrollment verification, National Student Clearinghouse submissions).
Regularly visit the campus office to manage incoming mail for the Registrar’s office, including sorting, logging, and distributing correspondence.
Receive, verify, and process official physical documents, particularly hard-copy transcripts, and other admission/student-record materials.
Efficiently scan and digitally index all physical documents into the secure student record system.
Manage the inventory and security of physical records, forms, and sensitive office materials.
Provide comprehensive administrative support, including proactively managing the Chief Academic Officer’s meeting calendar and other administrative tasks as needed (e.g., booking travel).
Provide professional, timely, and empathetic support to students, faculty, and staff regarding registration, academic deadlines, academic policies, and transcript requests via email, phone, and virtual meetings.
Assist with the maintenance and testing of the degree audit system to ensure curriculum updates are reflected accurately.
Collaborate with the Advising, Admissions, and Financial Aid offices to resolve student record discrepancies and ensure seamless service delivery.

Requirements

What you’ll need

Minimum of 2 years of experience working in a Registrar's office, Admissions, or Student Services role, preferably within a higher education setting.
Proven knowledge of the Family Educational Rights and Privacy Act (FERPA) and experience applying these regulations in daily practice.
Advanced proficiency with a major Student Information System (SIS) such as Banner, Colleague, PeopleSoft, or Jenzabar.
Strong command of Microsoft Office Suite (Word, Excel) or Google Workspace, particularly for data analysis and report generation.
Experience with document management systems and electronic workflow processes for document scanning and indexing.

Benefits

Comp & perks

Medical, Dental and Vision insurance (100% Paid Employee Only Coverage)
Flexible Spending Account and Health Savings Account
Dependent care Flexible Spending Account
Health Reimbursement Account fully funded by Merit
Education & personal development reimbursement
Catalog of courses for professional learning and development
Short and long-term disability
Unlimited vacation (after a 90-day introductory period)
Paid Parental Leave and Adoption benefits (after 1 year of employment)
11 federally recognized holidays
2 week holiday office closure in December/January
401(k) retirement plan with automatic Merit contribution
Wellness Benefits/Wellness Resources
Discount perks at work program
Phone/technology stipend
Home office setup stipend
Affinity groups and community building via virtual, in-person, and/or regional meetups