Merchant & Gould P.C.

Litigation Legal Assistant

Merchant & Gould P.C.

full-time

Posted on:

Location Type: Hybrid

Location: Knoxville • Tennessee • 🇺🇸 United States

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Salary

💰 $60,000 - $70,000 per year

Job Level

Mid-LevelSenior

About the role

  • Performs a variety of secretarial responsibilities to assist multiple attorneys in litigation practice
  • Responsible for working with clients, vendors, attorneys and associate law firms to ensure a litigation team’s invoices are recorded and paid on a timely basis in accordance with the Firm’s policies and procedures
  • Provide administrative support such as meeting arrangements, calendar appointments, update contacts information, handle routine correspondence, make photocopies, arrange travel, process expenses and reimbursements, etc.
  • Provide invoicing and client management support for a small attorney team, including facilitating time entry and invoice generation, finalizing invoices and sending to clients, responding to client inquiries regarding billing
  • Monitoring case budgets and applying those budgets to monthly invoices
  • Review and prioritize incoming email and regular mail, scan (if necessary) and distribute case-related items to team, and file in appropriate electronic file of document management system
  • Draft, format, and revise letters, memoranda, pleadings, forms, and other documents
  • Proofread client and court documents
  • Open and maintain new client and matter files
  • Manage attorneys’ docket; communicate deadlines to team
  • Establish, organize and maintain case files, including pleadings, correspondence, notebooks, depositions, exhibits, production documents, document indexes, electronic form and in paper if required
  • Retrieve files, cases, depositions, exhibits, documents, and other information as requested
  • Prepare for and electronically file pleadings with the Court, and service of same
  • Make necessary arrangements for depositions
  • Assist team in preparation for out-of-town depositions and trial
  • Enter timesheets and assist with processing client billing, including reviewing and sending out client invoices
  • Processes incoming vendor invoices for payment
  • Assist other members of the litigation group when necessary.
  • Perform other duties or projects as assigned or requested

Requirements

  • Four to five years litigation experience
  • Obtain and maintain a working knowledge of attorneys’ areas of practice and familiarity with legal terminology, current court rules, and procedures
  • Obtain and maintain a working knowledge of M&G systems, policies and procedures
  • Excel skills in Microsoft Office Suite (Word, Excel, Outlook, Sharepoint, Adobe Acrobat)
  • Excellent computer skills
  • Must possess positive, upbeat attitude and ability to stay calm under pressure
  • Ability to organize and prioritize numerous tasks and complete them under time constraints
  • Ability to work at high level of mental effort while handling multiple tasks
  • Ability to concentrate on details
  • Ability to proofread typed material for contextual, grammatical, typographical or spelling errors
  • Interpersonal skills necessary to communicate and follow instructions from a diverse group of clients, attorneys, paralegals and staff
  • Work occasionally requires more than 37.5 hours per week and may occasionally require irregular hours
  • Must have willingness to be flexible, when necessary
  • Work occasionally requires lifting packages over 20 pounds
Benefits
  • a competitive salary
  • a comprehensive benefits package that includes employee medical, dental, vision, life, AD&D insurance
  • short- and long-term disability
  • 401(k) match
  • ten firm holidays

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
litigation experienceinvoicingclient managementtime entrydocument managementproofreadingcase file managementelectronic filingbudget monitoringtask prioritization
Soft skills
positive attitudecalm under pressureorganizational skillsattention to detailinterpersonal skillsflexibilityability to work under time constraintsability to handle multiple taskscommunication skillsability to follow instructions