Legal Assistant

• Performs a variety of secretarial responsibilities to assist multiple attorneys in litigation practice
• Responsible for working with clients, vendors, attorneys and associate law firms to ensure a litigation team’s invoices are recorded and paid on a timely basis in accordance with the Firm’s policies and procedures
• Provide administrative support such as meeting arrangements, calendar appointments, update contacts information, handle routine correspondence, make photocopies, arrange travel, process expenses and reimbursements, etc.
• Provide invoicing and client management support for a small attorney team, including facilitating time entry and invoice generation, finalizing invoices and sending to clients, responding to client inquiries regarding billing
• Monitoring case budgets and applying those budgets to monthly invoices
• Review and prioritize incoming email and regular mail, scan (if necessary) and distribute case-related items to team, and file in appropriate electronic file of document management system
• Draft, format, and revise letters, memoranda, pleadings, forms, and other documents
• Proofread client and court documents
• Open and maintain new client and matter files
• Manage attorneys’ docket; communicate deadlines to team
• Establish, organize and maintain case files, including pleadings, correspondence, notebooks, depositions, exhibits, production documents, document indexes, electronic form and in paper if required
• Retrieve files, cases, depositions, exhibits, documents, and other information as requested
• Prepare for and electronically file pleadings with the Court, and service of same
• Make necessary arrangements for depositions
• Assist team in preparation for out-of-town depositions and trial
• Enter timesheets and assist with processing client billing, including reviewing and sending out client invoices
• Processes incoming vendor invoices for payment
• Assist other members of the litigation group when necessary.
• Perform other duties or projects as assigned or requested

Litigation Legal Assistant

Legal Assistant