Executive Assistant

Mercer Advisors

Executive Assistant providing high-level administrative and operational support to senior executives at Mercer Advisors. Managing complex calendars and coordinating travel arrangements in a dynamic environment.

Posted 5/9/2026full-time🇺🇸 United StatesMid-LevelSenior💰 $76,500 - $90,000 per yearWebsite

About the role

Key responsibilities & impact

Provide comprehensive, high-level administrative support to multiple executives and senior leaders
Proactively manage complex and frequently changing executive calendars, schedule meetings, and coordinate domestic travel arrangements
Serve as a key point of contact and trusted liaison between executives, internal teams, external partners, and clients, ensuring timely, professional, and service-oriented communication
Anticipate executive needs, prioritize requests, and independently resolve issues while escalating risks or delays as appropriate
Maintain accuracy and integrity of internal systems, records, reports, and executive documentation
Manage sensitive and confidential information with the highest level of discretion
Screen, prioritize, and respond to incoming meeting requests on behalf of executives
Prepare, organize, and track reports, presentations, data, and materials to support executive decision-making
Coordinate and execute internal and external meetings and events as needed, including logistics, materials distribution, and follow-up on action items
Plan, organize, and support corporate and executive-sponsored events, ensuring alignment with business objectives
Uphold and enhance office procedures, processes, and best practices to improve efficiency
Lead or support special projects and initiatives as assigned, often across multiple teams and stakeholders

Requirements

What you’ll need

3–5+ years of experience in an Executive Assistant or senior administrative support role, preferably supporting C-suite or senior leadership
Demonstrated ability to operate as a trusted partner to executives, exercising sound judgment and professionalism
Highly organized, detail-oriented, and results-driven with exceptional ability to manage competing priorities
Strong interpersonal skills with the ability to build relationships and communicate effectively at all levels of the organization
Excellent written and verbal communication skills
Proven ability to plan, prioritize, and manage a diverse and high-volume workload in a fast-paced, deadline-driven environment
Experience managing complex calendars, travel, and logistics for senior executives
Demonstrated experience planning and executing corporate and executive-level events
Advanced proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
Proven discretion and integrity in handling sensitive and confidential information
Ability to work independently, take initiative, and collaborate effectively across teams
High school diploma required; associate’s or bachelor’s degree preferred
Highly organized and detail-oriented

Benefits

Comp & perks

Company Paid Basic Life & AD&D Insurance
Company Paid Short-Term and Long-Term Disability Insurance
Supplemental Life & AD&D; Short-Term Disability; Accident; Critical Illness; and Hospital Indemnity Insurance
Three Cigna medical plans offerings including two High Deductible Health Plans and a Traditional Co-Pay medical plan.
Kaiser Medical plans available in California
Health Savings Account (HSA) with company contributions if enrolled in either HDHP medical plan.
Two comprehensive Dental Plans
Vision Insurance Plan
Dependent Care Savings Account for child and dependent care.
14 Company Paid Holidays including a full week off at Thanksgiving.
Generous paid time off program for vacation and sick days
Employee Assistance Plan
Family Medical Leave
Paid Parental Leave (8 weeks)
Maternity benefits utilizing company paid STD, any supplemental STD, plus Parental Leave (8 weeks) to provide time for recovery, baby bonding, and enjoying your family time.
Adoption Assistance Reimbursement Program
Company Paid Concierge Services for you and your loved ones for the spectrum of caring needs for your aging parents, young children, life’s challenges and more.
401(k) Retirement Plan with both Traditional and Roth plans with per pay period match as well as an after-tax option
Pet Insurance
Personalized financial planning and guidance from Mercer Advisors professionals, offered at preferred employee pricing

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementtravel coordinationevent planningreport preparationdata trackingproject managementconfidential information handlinglogistics managementadministrative supportexecutive documentation

Soft Skills

organizational skillsdetail-orientedresults-driveninterpersonal skillscommunication skillsjudgmentprofessionalisminitiativecollaborationproblem-solving

Certifications

high school diplomaassociate's degreebachelor's degree