Event Planner
Meeting Tomorrow
full-time
Posted on:
Location Type: Remote
Location: Illinois • United States
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About the role
- Full Project Ownership & Strategy: Act as the lead point of contact for multiple elite clients (Biotech, Pharma, VC, and Tech), managing the relationship from kickoff through post-event debrief.
- Event Strategy & Blueprinting: Take high-level, often ambiguous client requirements and translate them into a concrete, actionable project plan from the ground up.
- Financial Stewardship: Build and manage complex budgets (typically at least $1M), ensuring 100% financial accuracy and identifying cost-benefit savings.
- High-Stakes Logistics & Sourcing: Lead the sourcing and negotiation for premium vendors, including venues, high-end F&B, and complex registration workflows for events with at least 100 attendees.
- Agency Collaboration: Work within the Meeting Tomorrow ecosystem, pulling in our internal Creative and Production teams to ensure the event blueprint and technical AV design perfectly support the client’s goals.
- On-Site Leadership: Lead on the ground during show days, managing vendors and internal staff with authority and a "calm under fire" demeanor.
Requirements
- 5+ Years of Event Experience: You have navigated the agency world (non-internal meeting planning) and can independently lead a program on your own. CMP preferred.
- The "High-Touch" Factor: Proven experience working directly with C-Suite executives and high-net-worth clients with "white-glove" service.
- Modern Tech Stack: High fluency in Cvent (Advanced), Google Workspace, time tracking tools, project management tools and experience using AI co-pilots (e.g., for content generation, vendor sourcing, or data analysis) to streamline event execution.
- Data-Driven Mindset: Proven ability to use data and AI-generated insights to measure event ROI and adapt strategies mid-program.
- Expert Communicator: You are an organized, high-initiative individual who communicates clearly and effectively with multiple clients.
- Project Development: Proven ability to build a project from the ground up, moving from a blank page to a fully budgeted, timed-out event plan.
- Values Alignment: You demonstrate kindness, commitment, and humility in everything you do.
- Travel: Travel is required for events, estimated at approximately 20%.
Benefits
- Medical, dental, and vision plan options
- Employer paid STD, LTD, Life Insurance, and EAP access
- 401k with employer matching up to 4%
- 16 PTO days (increases with tenure) + 9 paid holidays
- Annual profit-sharing bonus
- 12 weeks 100% paid parental leave (maternity, paternity, adoption)
- $50 Monthly fitness reimbursement
- Monthly stipends for internet and/or cell
- Company donation(s) to your charities of choice (up to $1,000 annually)
- Regular social events and learning opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
event managementbudget managementproject planningvendor negotiationdata analysisROI measurementevent executionlogistics managementprogram developmentCvent
Soft Skills
communicationleadershiporganizational skillsinitiativecalm under pressureclient relationship managementhigh-touch servicekindnesscommitmenthumility
Certifications
CMP