Executive Administrative Assistant, Structural Heart ICT

Medtronic

Executive Assistant extending Medtronic’s Structural Heart Chief Medical Officer through strategic coordination, governance support, and global clinical, regulatory, and R&D operations.

Posted 8/7/2026full-timeRemote • Minnesota • 🇺🇸 United StatesMid-LevelSenior💰 $72,400 - $108,600 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing executive communications, complex global logistics, and cross-functional collaboration within the medical device and biotech sectors. Proficient in supporting clinical development and regulatory initiatives while maintaining confidentiality and compliance.

Highest-signal resume keywords

Executive Communication ManagementClinical Development SupportRegulatory Interaction ExperienceGlobal Product Lifecycle ManagementStructural Heart Therapy Familiarity

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementScheduling Conflict ResolutionBriefing Material PreparationExpense ManagementClinical Trials SupportRegulatory Documentation OversightAction Item TrackingExecutive-Level JudgmentOrganizational AgilityBusiness Acumen

Soft Skills

Outstanding Written CommunicationOutstanding Verbal CommunicationAutonomous OperationInterpersonal SkillsConfidentiality Management

Tools & Technologies

Microsoft 365Executive Collaboration Tools

Industry Keywords

Medical DeviceBiotechPharmaceuticalCardiovascularInterventional CardiologyStructural HeartTAVRTMVRTranscatheter RepairGlobal Environment

About the role

Key responsibilities & impact

Serve as a trusted thought partner and operational extension of the Chief Medical Officer
Anticipate cross-functional priorities, risks, and opportunities across strategy, clinical, medical affairs, and regulatory initiatives
Manage the CMO’s complex global calendar and optimize executive priorities
Resolve scheduling conflicts, sequence engagements, and ensure preparation for decision-making forums
Gatekeep requests and communications
Coordinate Structural Heart leadership meetings, operating reviews, and governance forums
Prepare briefing materials, executive summaries, and decision documents
Track strategic initiatives, action items, and cross-functional commitments
Support administrative and operational aspects of clinical development and medical affairs activities
Coordinate materials for advisory boards, investigator meetings, regulatory interactions, and audits
Maintain oversight of confidential clinical, medical, and regulatory documentation
Coordinate between the CMO and global Clinical Development, Medical Affairs, Regulatory Affairs, R&D/Engineering, Quality & Compliance, and Commercial/Market Access teams
Draft, edit, and manage executive communications, presentations, and internal updates
Manage sensitive communications
Manage complex global travel logistics and international itineraries
Oversee expense management and administrative compliance
Anticipate and mitigate logistical challenges
Handle sensitive clinical, physician relationship, and regulatory strategy information while maintaining confidentiality and compliance

Requirements

What you’ll need

High School Diploma or equivalent
Minimum 6 years of experience supporting senior executives, including ELT, OLT, CMO, Chief Scientific Officer, or R&D executive leadership
Experience working in a large, complex medical device, biotech, or pharmaceutical organization
8–10 years of experience in cardiovascular, interventional cardiology, or Structural Heart strongly preferred
Familiarity with Structural Heart therapies, including TAVR, TMVR, and transcatheter repair/replacement technologies
Experience supporting clinical trials, medical affairs, or regulatory interactions
Exposure to global product lifecycle management in MedTech
Executive presence interacting at Board and ELT levels
Exceptional executive-level judgment and organizational agility
Strong business and clinical acumen with ability to synthesize complex information
Outstanding written and verbal communication skills
Ability to operate autonomously in a fast-paced, matrixed, global environment
Advanced proficiency in Microsoft 365 and executive collaboration tools
Unrestricted U.S. work authorization at the time of hire and for the duration of employment; sponsorship is not offered for roles below Principal level

Benefits

Comp & perks

Short-term incentive plan (Medtronic Incentive Plan)
Health insurance
Dental insurance
Vision insurance
Health Savings Account
Healthcare Flexible Spending Account
Life insurance
Long-term disability leave
Dependent daycare spending account
Tuition assistance/reimbursement
Simple Steps global well-being program
Incentive plans
401(k) plan plus employer contribution and match
Short-term disability
Paid time off
Paid holidays
Employee Stock Purchase Plan
Employee Assistance Program
Non-qualified Retirement Plan Supplement
Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums)
Paid sick time for temporary employees as required by applicable state law