Senior Strategic Meeting Planning Specialist

Medtronic

Strategic meeting planner delivering compliant medical education programs and business meetings for Medtronic’s surgical healthcare technology organization. Managing logistics, vendors, budgets, and attendee experiences.

Posted 9/4/2026full-timeLafayette • Colorado, Massachusetts • 🇺🇸 United StatesSenior💰 $82,400 - $123,600 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in end-to-end event planning and logistics management, including budget development, vendor negotiation, and stakeholder collaboration. Proficient in utilizing event management platforms and analyzing performance metrics to enhance event outcomes.

Highest-signal resume keywords

Event Logistics ManagementBudget Development and ManagementVendor ManagementEvent Management Platforms (Cvent)Stakeholder Collaboration

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event PlanningBudget TrackingVendor NegotiationOn-Site Event ExecutionData AnalysisTravel CoordinationAttendee CommunicationRegistration ManagementEvent Technology CoordinationCompliance Knowledge

Soft Skills

CommunicationCollaborationProblem-SolvingNegotiationLeadership

Tools & Technologies

CventEvent Management SystemsAudience Response SystemsMobile ApplicationsRegistration Platforms

Industry Keywords

Medical EducationHealthcare EventsPhysician EngagementLife Sciences MeetingsPharmaceutical Compliance

About the role

Key responsibilities & impact

Lead planning and execution of internal and external meetings, educational programs, symposiums, and conferences
Partner with Medical Education, Physician Relations, Marketing, R&D, and external vendors on event strategy, content delivery, and attendee engagement
Manage event budgets, track expenditures, reconcile billing, coordinate vendor payments, and identify cost-saving opportunities
Source, negotiate, and manage hotels, venues, transportation providers, and event service vendors
Coordinate audiovisual, production, and event technology solutions, including registration platforms, mobile applications, audience response systems, and attendee engagement tools
Design and manage event registration, attendee communications, travel logistics, accommodation requests, and participant experience
Oversee on-site event operations and serve as a key contact for stakeholders, vendors, and attendees
Generate and analyze event metrics and reporting to evaluate outcomes, communicate results, and recommend process improvements

Requirements

What you’ll need

High School Diploma or equivalent and 6+ years of relevant meeting or event planning experience; OR Associate's Degree and 4+ years of relevant experience; OR Bachelor's Degree and 2+ years of relevant experience
Experience managing end-to-end event logistics, including registration, attendee communications, travel coordination, vendor management, and on-site execution
Experience developing and managing event budgets, expense tracking, billing reconciliation, and vendor payment processes
Experience using event management platforms such as Cvent or similar meeting management systems
Experience working with multiple stakeholders and vendors to deliver projects while meeting established timelines and compliance requirements
Preferred: Experience supporting medical education programs, healthcare events, or physician engagement activities
Preferred: Experience managing hotel sourcing, contract negotiations, and venue selection
Preferred: Experience coordinating audiovisual production, event technology platforms, and attendee engagement tools
Preferred: Knowledge of compliance requirements related to healthcare, medical device, pharmaceutical, or life sciences meetings and events
Preferred: Experience analyzing event performance metrics and using data to drive process improvements and program recommendations
For Baccalaureate degrees earned outside of the United States, a degree satisfying 8 C.F.R. § 214.2(h)(4)(iii)(A) is required
Must possess unrestricted U.S. work authorization at the time of hire and for the duration of employment

Benefits

Comp & perks

Competitive benefits package
Short-term incentive (Medtronic Incentive Plan)
Health insurance
Dental insurance
Vision insurance
Health Savings Account
Healthcare Flexible Spending Account
Life insurance
Long-term disability leave
Dependent daycare spending account
Tuition assistance/reimbursement
Simple Steps global well-being program
Incentive plans
401(k) plan plus employer contribution and match
Short-term disability
Paid time off
Paid holidays
Employee Stock Purchase Plan
Employee Assistance Program
Non-qualified Retirement Plan Supplement
Capital Accumulation Plan for eligible employees
Paid sick time for temporary employees as required by state law
Reasonable accommodations for qualified individuals with disabilities