Executive Administrative Assistant – US Commercial Leadership

Medtronic

Executive assistant supporting Medtronic Surgical commercial leaders. Managing calendars, communications, meetings, travel, compliance, and operational coordination.

Posted 9/4/2026full-timeBoston • Colorado, Massachusetts • 🇺🇸 United StatesSenior💰 $72,400 - $108,600 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates advanced proficiency in Microsoft 365 tools and effective management of executive communications, complex calendars, and travel logistics. Proven ability to support senior leaders in a fast-paced environment while maintaining confidentiality and coordinating compliance activities.

Highest-signal resume keywords

Executive Administration ExperienceMicrosoft 365 ProficiencyComplex Calendar ManagementExecutive Communication DevelopmentMeeting Coordination

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Executive AdministrationCalendar ManagementTravel CoordinationExpense ReportingCompliance TrackingPresentation DevelopmentReport CreationDashboard ManagementSpreadsheet ManagementInternal Communication Management

Soft Skills

DiscretionCollaborationOrganizational SkillsAttention to DetailCommunication Skills

Tools & Technologies

Microsoft OutlookMicrosoft TeamsMicrosoft PowerPointMicrosoft WordMicrosoft ExcelMicrosoft SharePointMicrosoft OneDrive

Industry Keywords

Commercial ExcellenceMarketingOperationsEmployee EngagementChange Management

About the role

Key responsibilities & impact

Serve as a trusted business partner to Commercial Excellence, Marketing, and Commercial Operations leadership
Provide strategic administrative and operational support to one Vice President, one Senior Director, and two Directors
Manage complex executive calendars across leaders, functions, and time zones
Develop and distribute executive communications, weekly updates, leadership announcements, organizational messages, and strategic content
Manage the Commercial Excellence Teams channel, distribution lists, SharePoint resources, meeting materials, recordings, and organizational resources
Develop executive-ready presentations, communications, reports, dashboards, and business materials
Plan and execute monthly team meetings, leadership reviews, recurring field calls, quarterly offsites, and organizational events
Coordinate leader-led forums, meeting preparation, participant management, and post-meeting follow-up
Track decisions, commitments, owners, and deadlines
Monitor and coordinate compliance training, acknowledgments, and organizational requirements
Coordinate domestic and international travel, itineraries, transportation, lodging, and meeting logistics
Prepare, submit, audit, and reconcile travel expense reports
Maintain reports, trackers, compliance dashboards, organizational documents, contact lists, distribution lists, and shared resources using Microsoft 365
Collaborate with Executive Administrative Assistants and cross-functional partners across Marketing, Operations, and Commercial Excellence
Coordinate onboarding, recognition, employee engagement, team-building activities, and organizational communications
Handle confidential business information, executive communications, and personnel matters with discretion

Requirements

What you’ll need

Six or more years of administrative or executive support experience, including support for senior leaders in a fast-paced environment
Based within 40 miles to Boston, MA or Lafayette, CO
Demonstrated experience managing complex calendars, meetings, travel, expenses, and confidential information
Seven or more years of executive administration experience supporting multiple senior leaders in a matrixed organization
Advanced proficiency in Microsoft 365, including Outlook, Teams, PowerPoint, Word, Excel, SharePoint, and OneDrive
Experience developing executive communications, presentations, dashboards, reports, and complex spreadsheets
Experience managing internal communication channels, distribution lists, and collaboration platforms, including Microsoft Teams and SharePoint
Experience coordinating leadership meetings, business reviews, field calls, monthly team meetings, quarterly offsites, and executive events
Experience coordinating compliance tracking, reporting, and follow-up activities for leadership teams and employee populations
Experience supporting commercial, marketing, operations, sales, or customer-facing organizations
Experience supporting communications, employee engagement, culture initiatives, or change management activities
For Baccalaureate degrees earned outside of the United States, a degree satisfying 8 C.F.R. § 214.2(h)(4)(iii)(A) is required
Unrestricted U.S. work authorization required at hire and throughout employment for roles below Principal level

Benefits

Comp & perks

Competitive salary and flexible Benefits Package
Health, Dental and vision insurance
Health Savings Account
Healthcare Flexible Spending Account
Life insurance
Long-term disability leave
Dependent daycare spending account
Tuition assistance/reimbursement
Simple Steps global well-being program
Incentive plans
401(k) plan plus employer contribution and match
Short-term disability
Paid time off
Paid holidays
Employee Stock Purchase Plan
Employee Assistance Program
Non-qualified Retirement Plan Supplement
Capital Accumulation Plan for eligible employees
Paid sick time for temporary employees as required by applicable state law