Executive Administrative Assistant – Surgical

Medtronic

Executive assistant supporting Medtronic Surgical commercial leaders in healthcare technology. Managing calendars, communications, meetings, travel, compliance, and executive operations.

Posted 9/4/2026full-timeBoston • Colorado, Massachusetts • 🇺🇸 United StatesSenior💰 $72,400 - $108,600 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates advanced proficiency in Microsoft 365 tools, including Outlook, Teams, PowerPoint, Word, Excel, SharePoint, and OneDrive, while providing strategic administrative support to senior leaders. Capable of managing complex calendars, travel logistics, and executive communications with discretion and strong problem-solving skills.

Highest-signal resume keywords

Executive Administration ExperienceMicrosoft 365 ProficiencyComplex Calendar ManagementExecutive Communication DevelopmentCompliance Tracking Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Executive AdministrationCalendar ManagementTravel CoordinationExpense ReportingPresentation DevelopmentDashboard CreationReport GenerationSpreadsheet ManagementCompliance TrackingMeeting Coordination

Soft Skills

Problem-SolvingDiscretionBusiness JudgmentAdaptabilityCollaboration

Tools & Technologies

Microsoft OutlookMicrosoft TeamsMicrosoft PowerPointMicrosoft WordMicrosoft ExcelMicrosoft SharePointMicrosoft OneDrive

Industry Keywords

Commercial ExcellenceMarketingOperationsEmployee EngagementChange Management

About the role

Key responsibilities & impact

Serve as a trusted business partner supporting Commercial Excellence, Marketing, and Commercial Operations leadership
Provide strategic administrative and operational support to one Vice President, one Senior Director, and two Directors
Manage complex executive calendars across leaders, functions, and time zones
Develop and distribute executive communications, weekly updates, leadership announcements, organizational messages, and strategic content
Manage the Commercial Excellence Teams channel, distribution lists, and SharePoint resources
Develop executive-ready presentations, communications, reports, dashboards, and business materials
Plan and execute monthly team meetings, leadership reviews, recurring field calls, quarterly offsites, and organizational events
Coordinate leader-led forums, meeting preparation, participant management, and post-meeting follow-up
Track decisions, commitments, owners, and deadlines
Monitor and coordinate completion of compliance training, acknowledgments, and organizational requirements
Coordinate domestic and international travel, itineraries, transportation, lodging, and meeting logistics
Prepare, submit, audit, and reconcile travel expense reports
Maintain reports, trackers, compliance dashboards, organizational documents, contact lists, distribution lists, and shared resources using Microsoft 365 tools
Collaborate with Executive Administrative Assistants and cross-functional partners across Marketing, Operations, and Commercial Excellence
Coordinate onboarding, recognition, employee engagement, team-building activities, and organizational communication initiatives
Handle confidential and sensitive business information, executive communications, and personnel matters with discretion

Requirements

What you’ll need

Six or more years of administrative or executive support experience, including support for senior leaders in a fast-paced environment
Based within 40 miles to Boston, MA or Lafayette, CO
Demonstrated experience managing complex calendars, meetings, travel, expenses, and confidential information
Seven or more years of executive administration experience supporting multiple senior leaders in a matrixed organization
Advanced proficiency in Microsoft 365, including Outlook, Teams, PowerPoint, Word, Excel, SharePoint, and OneDrive
Experience developing executive communications, presentations, dashboards, reports, and complex spreadsheets
Experience managing internal communication channels, distribution lists, and collaboration platforms, including Microsoft Teams and SharePoint
Experience coordinating leadership meetings, business reviews, field calls, monthly team meetings, quarterly offsites, and executive events
Experience coordinating compliance tracking, reporting, and follow-up activities for leadership teams and employee populations
Experience supporting commercial, marketing, operations, sales, or customer-facing organizations
Experience supporting communications, employee engagement, culture initiatives, or change management activities
Proactive, adaptable working style with strong ownership, discretion, business judgment, and problem-solving skills
Demonstrated ability to build strong partnerships and collaborate effectively within a team of executive administrative professionals
For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required
Unrestricted U.S. work authorization at the time of hire and for the duration of employment

Benefits

Comp & perks

Competitive Salary and flexible Benefits Package
Health, Dental and vision insurance
Health Savings Account
Healthcare Flexible Spending Account
Life insurance
Long-term disability leave
Dependent daycare spending account
Tuition assistance/reimbursement
Simple Steps (global well-being program)
Incentive plans
401(k) plan plus employer contribution and match
Short-term disability
Paid time off
Paid holidays
Employee Stock Purchase Plan
Employee Assistance Program
Non-qualified Retirement Plan Supplement
Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums)
Temporary employees are eligible for paid sick time, as required under applicable state law
Employee Stock Purchase Plan for temporary employees