Executive Assistant
Medici
full-time
Posted on:
Location Type: Hybrid
Location: Austin • Texas • United States
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About the role
- Manage and prioritize the CEO’s calendar, ensuring alignment with company priorities
- Coordinate complex travel arrangements and detailed itineraries
- Prepare briefing materials for meetings, investor calls, and external engagements
- Draft and manage correspondence on behalf of the CEO
- Track follow-ups and ensure accountability across meetings and initiatives
- Serve as a professional point of contact for investors, advisors, partners, and VIP clients
- Support coordination of executive meetings, events, and stakeholder gatherings
- Assist with thoughtful relationship management, including outreach and gift coordination
- Improve systems and workflows using AI and productivity tools to increase efficiency
- Maintain strict confidentiality and discretion with sensitive information
- Provide general administrative support as needed to maintain executive momentum
Requirements
- 5+ years of experience supporting a CEO or senior executive
- Proven ability to manage complex schedules and shifting priorities
- Strong written and verbal communication skills
- Highly organized with strong attention to detail
- Professional, polished, and comfortable interacting with senior stakeholders
- Proficiency in Google Workspace (Docs, Sheets, Slides)
- Experience using AI and automation tools to streamline work processes
- Bachelor’s degree preferred
Benefits
- health, dental, and vision insurance
- paid time off
- access to advanced imaging technology
- supportive and forward-thinking clinical team
- discounts on IV therapy and M-Sculpt sessions
- free onsite yoga
- catered healthy lunches
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementtravel coordinationbriefing preparationcorrespondence managementfollow-up trackingrelationship managementworkflow improvementconfidentiality maintenanceadministrative support
Soft Skills
organizational skillsattention to detailcommunication skillsprofessionalismdiscretion
Certifications
Bachelor's degree