Administrative Assistant
Medecision
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteSalary
💰 $22 - $26 per hour
Job Level
JuniorMid-Level
About the role
- Assist with calendar management, scheduling meetings, and coordinating logistics for executives.
- Support domestic travel arrangements including booking flights, hotels, and preparing travel itineraries.
- Help prepare and organize expense reports to ensure timely reimbursement.
- Organize shared files and maintain electronic documents for easy team access.
- Support the creation of presentations and correspondence, working with colleagues and vendors as needed.
- Assist with meeting and event coordination including booking rooms, managing invites, and preparing agendas and notes.
- Follow administrative policies and procedures to maintain smooth office operations.
- Help with basic project coordination and special assignments as they arise.
- Handle confidential information professionally and with discretion.
Requirements
- Bachelor’s degree or equivalent experience preferred but not required.
- 0-2 years of administrative or office support experience, internships, or relevant coursework will be considered.
- Proficiency with Microsoft Office tools (Word, Outlook, PowerPoint, Excel) and willingness to learn SharePoint and other platforms.
- Strong organizational skills with attention to detail.
- Good written and verbal communication skills.
- Customer service mindset with the ability to anticipate and respond to the needs of executives.
- Ability to prioritize tasks and multitask in a dynamic environment.
- Comfortable handling confidential information with professionalism.
- Willingness to learn quickly and take initiative.
- Ability to work both independently and collaboratively within a team.
Benefits
- A remote-first working environment with flexible scheduling.
- New hire allowance for setting up your home office and a monthly remote work stipend.
- Paid leave options such as parental leave and caregiver leave.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementscheduling meetingstravel arrangementsexpense reportspresentation creationproject coordinationMicrosoft OfficeSharePoint
Soft skills
organizational skillsattention to detailwritten communicationverbal communicationcustomer serviceprioritizationmultitaskingprofessionalisminitiativeteam collaboration
Certifications
Bachelor’s degree