Medecision

Administrative Assistant

Medecision

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $22 - $26 per hour

About the role

  • Assist with calendar management, scheduling meetings, and coordinating logistics for executives.
  • Support domestic travel arrangements including booking flights, hotels, and preparing travel itineraries.
  • Help prepare and organize expense reports to ensure timely reimbursement.
  • Organize shared files and maintain electronic documents for easy team access.
  • Support the creation of presentations and correspondence, working with colleagues and vendors as needed.
  • Assist with meeting and event coordination including booking rooms, managing invites, and preparing agendas and notes.
  • Follow administrative policies and procedures to maintain smooth office operations.
  • Help with basic project coordination and special assignments as they arise.
  • Handle confidential information professionally and with discretion.

Requirements

  • Bachelor’s degree or equivalent experience preferred but not required.
  • 0-2 years of administrative or office support experience, internships, or relevant coursework will be considered.
  • Proficiency with Microsoft Office tools (Word, Outlook, PowerPoint, Excel) and willingness to learn SharePoint and other platforms.
  • Strong organizational skills with attention to detail.
  • Good written and verbal communication skills.
  • Customer service mindset with the ability to anticipate and respond to the needs of executives.
  • Ability to prioritize tasks and multitask in a dynamic environment.
  • Comfortable handling confidential information with professionalism.
  • Willingness to learn quickly and take initiative.
  • Ability to work both independently and collaboratively within a team.
Benefits
  • A remote-first working environment with flexible scheduling.
  • New hire allowance for setting up your home office and a monthly remote work stipend.
  • Paid leave options such as parental leave and caregiver leave.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementscheduling meetingstravel arrangementsexpense reportspresentation creationproject coordinationMicrosoft OfficeSharePoint
Soft Skills
organizational skillsattention to detailwritten communicationverbal communicationcustomer serviceprioritizationmultitaskingprofessionalisminitiativeteam collaboration
Certifications
Bachelor’s degree