Talent Acquisition Operations Specialist

Medavie

Talent Acquisition Operations Specialist enhancing candidate experience in recruitment and relocation for Medavie, a national health solutions partner. Managing coordination and stakeholder engagement effectively.

Posted 5/22/2026full-timeRemote • 🇨🇦 CanadaMid-LevelSenior💰 CA$61,221 - CA$76,526 per yearWebsite

About the role

Key responsibilities & impact

Coordinate end-to-end candidate communication throughout the recruitment, relocation, and settlement journey, ensuring timely follow-up, clear guidance, and a positive candidate experience.
Manage candidate applications, track pipeline progression, and maintain accurate recruitment data to support hiring decisions and workforce planning.
Schedule and manage interviews across multiple time zones while aligning candidates, hiring managers, and internal stakeholders to support an efficient hiring process.
Liaise with internal and external partners to support candidate relocation, settlement, and successful transition to living and working in Canada.
Develop and maintain clear recruitment workflows, internal guides, candidate resources, and operational documentation to support consistency and efficiency across talent acquisition activities.
Create and update standard operating procedures (SOPs), process handbooks, and tracking tools to ensure smooth execution of recruitment, relocation, and settlement processes.
Identify opportunities for process improvement, stronger organization, and operational efficiency to enhance team performance and candidate experience.
Maintain accurate records, monitor deadlines, and support alignment of recruitment activities with business priorities and workforce planning needs.
Collaborate with hiring leaders, HR Business Partners, and operational teams to support recruitment planning, hiring execution, and workforce needs.
Support domestic and international recruitment initiatives, including hiring campaigns, university roadshows, recruitment missions, and other talent attraction activities.
Deliver candidate information sessions, webinars, and recruitment presentations to provide clear guidance on recruitment processes, relocation pathways, and transition to living and working in Canada.
Support recruitment events and relationship-building efforts with universities, schools, event organizers, and industry partners to ensure successful recruitment initiatives and strong candidate engagement.

Requirements

What you’ll need

Bachelor’s degree or diploma in Business, Human Resources, Administration, or a related field, or equivalent professional experience.
3–5 years of experience in talent acquisition operations, recruitment coordination, HR operations, project support, or a similar role within a fast-paced environment.
Strong understanding of recruitment workflows, candidate lifecycle management, stakeholder coordination, and managing candidate pipelines across multiple hiring stages.
Experience supporting domestic and international recruitment processes, including relocation, settlement, onboarding, immigration, licensure, credential validation, or other complex hiring pathways is considered a strong asset.
Experience developing process documentation, SOPs, workflows, and operational guides to improve efficiency, consistency, and candidate experience.
Strong proficiency in recruitment systems and operational tools such as Workday, LinkedIn Recruiter, ATS platforms, and Microsoft Office Suite (Excel, Word, PowerPoint).
Comfortable navigating, implementing, and improving recruitment technologies, tracking systems, reporting tools, and process workflows to support operational excellence.
Strong writing, documentation, and presentation skills, with the ability to create clear resources and confidently lead webinars, information sessions, and candidate-facing presentations.

Benefits

Comp & perks

Comprehensive health, vision, and dental plan that is 100% employer-paid from day one.
100% employer-matched Defined Contribution Pension Plan.
Annual Incentive Bonus recognizing your contributions
Paid vacation, ability to purchase an additional week of vacation, wellness benefits (Health Care Spending Account and Personal Wellness Account), and fitness discounts
Opportunity to make a meaningful impact by supporting candidates as they transition into new opportunities and build their lives in Canada.
Career Growth: We encourage you to follow your passions, learn new skills and focus on growing your career with Medavie.

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

talent acquisition operationsrecruitment coordinationcandidate lifecycle managementprocess documentationSOPsworkflowsonboardingimmigrationcredential validationreporting tools

Soft Skills

communicationorganizationstakeholder coordinationpresentation skillsprocess improvementcandidate experiencerelationship buildingteam performanceguidanceefficiency