Executive Assistant

MealSuite

Executive Assistant managing complex calendars and travel for MealSuite's executive leadership team. Ensuring smooth daily operations and acting as a trusted gatekeeper and partner.

Posted 4/30/2026full-timeCambridge • 🇨🇦 CanadaSeniorLead💰 CA$80,000 - CA$90,000 per yearWebsite

About the role

Key responsibilities & impact

Own and manage high-volume, complex calendars for 3–4 ELT members (C-level and/or VP), making strategic trade-offs to balance priorities, focus time, and stakeholder needs.
Act as a trusted gatekeeper and partner to executives by prioritizing engagements and challenging low-value meetings.
Coordinate domestic and international travel, including detailed itineraries and proactive contingency planning.
Serve as a primary point of contact by managing communications and correspondence on behalf of executives with professionalism and discretion.
Lead end-to-end execution of internal meetings and events (e.g., all-hands, leadership sessions), including logistics, timelines, and stakeholder alignment.
Support external engagements, customer visits, and executive-level functions through planning and coordination.
Handle logistics related to personal matters, appointments, and household coordination with a high degree of confidentiality.
Provide vacation or temporary coverage for Office Administration support as needed.
Maintain strict confidentiality when handling sensitive executive and business information.

Requirements

What you’ll need

7+ years of experience supporting a CEO or Executive Leadership Team member
Proven ability to manage complex scheduling, travel coordination, and event logistics
Experience supporting senior leadership in a fast-paced, high-performance environment
Exceptional organizational skills with the ability to manage competing priorities effectively
Strong written and verbal communication skills with a polished, professional approach
Demonstrated ability to coordinate across teams and drive progress without owning subject matter expertise
High level of discretion and sound judgment when handling confidential information
Proactive mindset with the ability to anticipate needs and solve problems independently
Strong collaboration skills
Experience with Salesforce is considered an asset

Benefits

Comp & perks

Comprehensive health benefits, including medical, dental, vision, life, disability, and paid parental leave starting day one
RRSP program and ESOP
Collaborative and high-performing team environment
Mission-driven work that supports care teams and improves resident and patient outcomes

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementtravel coordinationevent logisticsschedulingstakeholder alignmentcommunication managementconfidentiality handlingproblem solvinglogistics planning

Soft Skills

organizational skillswritten communicationverbal communicationdiscretionjudgmentproactive mindsetcollaboration skillsability to manage competing priorities