Healthcare Executive – Virtual Assistant

Meal Helper Heroes

Executive Virtual Assistant at Helper Heroes supporting a multi-business CEO in the homecare sector. Requires exceptional organizational skills, discretion, and executive-level communication proficiency.

Posted 5/25/2026full-timeRemote • 🇵🇭 PhilippinesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Manage and organize the executive's inbox with a high degree of discretion and professionalism.
Draft polished, professional email responses with advanced grammar and an executive-level tone.
Provide clear, concise, and structured reporting.
Confidently and professionally ask clarifying questions when direction or instructions are incomplete.
Conduct structured research and prepare comparison briefs for executive review.
Learn and thoroughly understand AxisCare to maintain data integrity and extract reports.
Monitor call logs, organize communications, and track follow-ups using RingCentral.
Manage and schedule internal meetings using Microsoft Teams, including taking and organizing meeting minutes.
Maintain executive dashboards in Excel and manage milestone tracking and relationship reminders.
Structure and manage the executive's calendar by priority.

Requirements

What you’ll need

Proven maturity, strong common sense, and professional judgment.
Exceptional organizational skills and a structured, process-driven mindset.
Demonstrable advanced proficiency in written and spoken English, including grammar and executive-level tone.
Strong critical thinking, emotional intelligence, and discretion.
Experience in learning, managing, and supporting operational integration within CRM systems (AxisCare, WellSky, HubSpot, Salesforce, etc.) and communication platforms (RingCentral, Teams, etc.).
Ability to operate at an executive level, thinking independently and quickly, without requiring hand-holding.

Benefits

Comp & perks

Competitive Base Pay: We offer the highest base pay in the home care industry!
Make a Difference: You’ll play a key role in ensuring that clients receive the best care possible.
Growth Opportunities: As we grow, so will you! There’s plenty of room for advancement and learning.
Fun & Supportive Team: We’re a tight-knit group that values collaboration, compassion, and a good laugh.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

advanced grammarstructured reportingstructured researchdata integrityreport extractionmilestone trackingcalendar managementexecutive dashboardsemail draftingmeeting minute organization

Soft Skills

professional judgmentorganizational skillsprocess-driven mindsetcritical thinkingemotional intelligencediscretionindependent thinkingclarifying questionscommunication skillsmaturity