Marketing Coordinator
MDWerks Inc.
full-time
Posted on:
Location Type: Remote
Location: United States
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Salary
💰 $80,000 - $95,000 per year
About the role
- Provide high-level administrative support to the VP of Marketing, including meeting coordination, travel arrangements, and expense reporting
- Act as a trusted administrative partner, managing priorities, anticipating needs, and ensuring the VP of Marketing is prepared for internal and external meetings
- Coordinate meeting logistics, agendas, materials, and follow-ups for leadership, agency, and cross-functional marketing meetings
- Support development and refinement of presentations, pre-reads, and executive-ready materials
- Coordinate CDAs, consulting agreements, SOWs, POs in partnership with Legal and Finance
- Handle confidential and sensitive information with professionalism, discretion, and sound judgment
- Serve as a marketing coordinator supporting the planning and execution of marketing initiatives and key deliverables
- Partner with Finance to support brand budget tracking, invoice processing, and spend visibility
- Assist with the organization and maintenance of marketing assets, templates, and files (e.g., SharePoint or other content management tools)
- Coordinate with external agencies, vendors, and consultants to support marketing programs and initiatives
- Support logistics and execution for commercial meetings, internal communications, and cross-functional updates
- Help plan and execute engaging, well-organized Marketing and cross-functional team update meetings that build alignment, momentum, and connection
- Serve as a key administrative and operational user for Marketing systems and tools (e.g., SharePoint, project tracking tools, or content platforms as applicable)
- Support onboarding and training logistics for new Marketing team members
- Help establish and maintain organized, scalable processes to support a growing Marketing organization
- Act as a flexible resource across Marketing projects as priorities evolve
Requirements
- 10+ years of experience in an administrative support, marketing coordination, or hybrid role
- Experience in life sciences, biotech, or a regulated environment is preferred
- Demonstrated experience supporting senior leaders with complex scheduling and administrative needs
- Interest in marketing and commercial coordination, and execution; prior exposure to marketing, communications, or commercial teams is a plus
- Exceptional organizational skills with the ability to manage multiple priorities in a dynamic, fast-paced environment
- Proactive, anticipatory mindset and ability to follow through with urgency and accountability
- High energy, positive attitude, and a true roll-up-your-sleeves mentality
- Ability to build trusted working relationships across all levels of the organization
- Excellent judgment, discretion, and professionalism when handling confidential information
Benefits
- Standard Company benefits including medical, dental, vision, time off and 401K
- Participating in Mineralys incentive plans contingent on achievement of personal and company performance
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative supportmarketing coordinationmeeting logisticspresentation developmentbudget trackinginvoice processingcontent managementproject trackingprocess organizationscheduling
Soft Skills
organizational skillsproactive mindsetrelationship buildingjudgmentdiscretionprofessionalismflexibilityurgencyaccountabilitypositive attitude