Administrative Assistant – Part-Time

MDD Forensic Accountants

Administrative Assistant providing comprehensive support to the Branch Manager in Sarasota, FL. Responsible for managing office operations and coordinating communications for Davies North America.

Posted 6/3/2026part-timeSarasota • Florida • 🇺🇸 United StatesJunior💰 $20 - $22 per hourWebsite

About the role

Key responsibilities & impact

Coordinate and schedule meetings, travel arrangements, conferences, and departmental activities
Maintain and organize filing systems, ensuring easy retrieval and proper documentation
Manage high volumes of information, incoming calls, and correspondence
Create and set up new claim files; transmit electronic reports to clients on the same day
Respond promptly to client emails and ensure report distribution within one business day
Sort, scan, and distribute incoming mail; draft responses to inquiries as needed
Answer and manage phone calls, including handling routine and non-routine questions
Handle confidential and sensitive information with discretion
Support both independent and team-based projects, including ongoing and ad hoc assignments
Prepare and format correspondence, memos, reports, charts, and presentations with a high degree of accuracy
Proofread documents for spelling, grammar, clarity, and formatting

Requirements

What you’ll need

High school diploma or equivalent
At least one year of administrative experience
Associate’s degree preferred
Two years of related experience
Excellent time management skills
Excellent verbal and written skills
Possess the ability to handle confidential information
Can exercise independent judgment to prioritize and organize a diverse workload
Superb organizational and attention to detail skills

Benefits

Comp & perks

Medical, dental, and vision plans to support your health and that of your family
A 401(k) plan with employer matching
Time‑off policies, including Discretionary Time Off (DTO) for exempt employees and Paid Time Off (PTO) for non‑exempt employees
Paid holidays
Life insurance and short‑term and long‑term disability coverage

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

filing systemsdocument managementreport distributionproofreadingcorrespondence preparationdata entryinformation managementmeeting coordinationtravel arrangementspresentation formatting

Soft Skills

time managementverbal communicationwritten communicationorganizational skillsattention to detailindependent judgmentdiscretionteam collaborationproblem-solvingprioritization

Certifications

high school diplomaassociate's degree