Coordinator, Client Relations – Events
McCarthy Tétrault
contract
Posted on:
Location Type: Office
Location: Toronto • 🇨🇦 Canada
Visit company websiteJob Level
JuniorMid-Level
About the role
- Provide support to the National Events team and support with Client Relations and gifting.
- Assist with the planning and execution of in-person, hybrid and virtual events.
- Source and book venues, entertainment, gifting and other services.
- Prepare onsite event materials.
- Assist with on-site event registration and delivery of events.
- Create and revise invitation lists based on targeting criteria.
- Update RSVPs and Attendance in Salesforce.
- Prepare event reports on metrics and analyzing data.
- Coordinate seasonal and ad hoc client gifting initiatives.
- Process invoices and reconcile credit card statements.
- Collaborate with other firm teams to ensure that event and gifting needs are fully met.
- Keep the Client Relations Manager informed of progress on projects, as well as any issues that require escalation.
- Collaborate additional projects as required.
Requirements
- Post- Secondary education in business, marketing, communications, and/or diploma in event management an asset.
- Minimum of 2 years of relevant business experience.
- Experience with virtual event platforms an asset.
- Bilingualism (French and English) – An asset but is not required.
- Proficiency with MS Office suite; ability to quickly learn and leverage new technology solutions.
- Experience working with Salesforce and SharePoint an asset.
- Professional maturity including strong interpersonal skills, tact and discretion.
- Excellent oral and written communication skills.
- Excellent organizational skills.
- High attention to detail and commitment to quality.
- Ability to handle multiple tasks simultaneously and set priorities with challenging deadlines.
- Ability to complete designated tasks in a systematic and logical way, with great attention to detail.
- Ability to work in a demanding, fast-paced environment.
- Ability to work onsite.
- Ability to be flexible and adaptable.
- Flexibility to work extra hours during peak periods, and regularly outside of normal business hours.
Benefits
- Outstanding benefits from day one, including insurance premiums paid by the Firm.
- Competitive compensation including paid overtime.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
event planningevent executiondata analysisinvoice processingRSVP managementgifting coordinationvenue sourcingentertainment bookingvirtual event platformsattention to detail
Soft skills
interpersonal skillscommunication skillsorganizational skillsprofessional maturitytactdiscretionflexibilityadaptabilityability to multitaskability to meet deadlines
Certifications
diploma in event management