Executive Operations Coordinator

McCarthy Tétrault

Executive Operations Coordinator supporting strategic projects at McCarthy Tétrault law firm. Collaborating with senior leadership and cross-functional teams for process improvements and operational efficiency.

Posted 5/23/2026full-timeToronto • 🇨🇦 CanadaMid-LevelSenior💰 CA$76,000 - CA$93,000 per yearWebsite

About the role

Key responsibilities & impact

Supporting day-to-day activities of National Leader, Transformation and Head of Transformation.
Continuously improving day-to-day work processes and interactions to increase efficiency and effectiveness.
Proactively managing and bringing order to their calendars.
Gaining first-hand knowledge of the inner workings of the Innovation, Transformation, and Client Service Delivery teams.
Using existing and new technology tools to drive efficiency and track action items.
Maintaining accurate and up-to-date contact information for key clients, prospects, and stakeholders.
Working on important financial matters, including client billing arrangements and expenses.
Preparing reporting and presentation materials for quarterly and annual leadership reviews.
Developing and maintaining project plans for the range of initiatives undertaken by the Transformation team.
Collaborating with cross-functional teams to identify pain points and develop practical solutions.
Assisting with the delivery of AI training and enablement programs in support of the Firm's AI integration strategy.
Interacting with important clients of the Firm, including arranging meetings, client events, gifts, and sponsorships.

Requirements

What you’ll need

Post-secondary education in Business, Finance, Project Management or a related field.
Experience in a professional or legal services environment would be an asset.
Advanced knowledge of Microsoft Office (Outlook, Word, Excel and PowerPoint) and PDF editing software (i.e. Adobe Acrobat Pro).
Capacity to learn other Firm-specific software.
Excellent written and verbal communication skills.
Ability to write in cogent, concise business language (avoiding marketing-speak) and communicate effectively across multiple levels of the organization.
Attention to detail and extremely organized.
An energetic self-starter, with a proactive and positive approach to all activities.
Demonstrated “can do” attitude to ensure tasks and activities are managed with the utmost efficiency and effectiveness.
Collaborative, flexible and adaptable.
Equally comfortable working independently and as part of a team environment.
Outstanding organizational and time management skills.
Ability to prioritize multiple tasks/deadlines as they relate to processes and projects.
Demonstrated ability to ensure utmost confidentiality and discretion at all times.
Ability to work effectively and manage change in a fast-paced, dynamic work environment.
Able to meet quick deadlines, under pressure and often with competing priorities.
Proven problem-solving skills with the ability to visualize and deliver creative solutions.
Ability to work independently and proceed with objectives under minimal supervision.

Benefits

Comp & perks

Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
Strong community involvement and a commitment to equity, diversity and inclusion.
A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project managementfinancial managementreportingpresentation preparationAI trainingbusiness writingMicrosoft OfficePDF editingcalendar managementprocess improvement

Soft Skills

communicationattention to detailorganizational skillsproactive approachcollaborationadaptabilitytime managementproblem-solvingconfidentialityindependence