Legal Assistant – Real Property and Planning
McCarthy Tétrault
full-time
Posted on:
Location Type: Hybrid
Location: Toronto • 🇨🇦 Canada
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, large transaction documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions.
- Coordinating and dispersing tasks to be performed by various resource groups.
- Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity.
- Managing files including: opening new files, maintaining large and complex files, developing, maintaining and utilizing an orderly filing and retrieval system.
- Updating calendars for assigned lawyers, including their meetings, appointments, due dates and client-related activities.
- Coordinating lawyer travel arrangements and updating contact names and addresses in the client database.
- Reviewing and routing incoming mail and fax communications; preparing and processing outgoing mail and faxes.
- Assisting with the preparation and finalization of time entry on a daily basis according to firm standards.
- Providing consistent backup support when assistants are absent and working proactively as a positive and productive member of the team.
Requirements
- Legal Assistant diploma or college certificate in office administration or Information & Communications Technologies or equivalent.
- Minimum 3 years of experience as a legal assistant or as an assistant with experience ideally acquired in a professional services environment.
- In-depth knowledge of business and legal terminology.
- Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
- Capacity to perform duties with speed and accuracy.
- Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines.
- Ability to follow-up on files and delays with minimal supervision.
- High level of discretion and confidentiality.
- Flexibility to occasionally work overtime.
Benefits
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
word processingproofreadingeditingfile managementcalendar managementtime entrydocument formattingdictationcopy typinglegal terminology
Soft skills
attention to detailtime managementorganizational skillsmulti-taskingability to work under pressurediscretionconfidentialityflexibilityproactive supportteam collaboration
Certifications
Legal Assistant diplomacollege certificate in office administrationcertificate in Information & Communications Technologies